Primary responsibilities:
- Process all invoices assigned on a timely manner
- Balances all vendors before checks are run
- Pays all invoices per accounting schedule, this includes, weekly check runs and weekly miscellaneous check runs
- Prepares lien release report for collection to prepare lien releases
- Mails lien releases with checks
- Files all checks
- Codes manual checks, enters manual checks in AP, files manual checks
- Keeps a log of branch checks, enters them into AP, files check copies, replenishes account once balance below minimum
- Processes material requisitions-coding, entering into accounting system, filing
- Sets up and maintains vendor master file
- Requests W9 information as needed
- Requests insurance certificate as required, enters information into AP vendor record, files certificates
- Process all overhead invoices to reflect expenses for each branch
- Audits purchase orders as purchase orders are closed. Audits all open Purchase Orders on closed jobs
- Sets up Subcontracts and ensure subcontract procedures are followed
- Balance AP vendor statements
- Assist in preparation of 1099s
- Maintain AP related KPIs and raise issues as needed
- Answer vendor inquires on a timely manner (48 hours)
- Work with Supply Chain in resolving issues
Secondary responsibilities:
- As part of the team, helps the rest of the team as time permits
- Reviews all vendors to make sure 1099 information us correct
- Reviews vendors to make sure correct and current insurance information is in master file
- Works with collection department for special handling of invoices to be paid for releases
- Relieves front desk phones as needed
PHYSICAL DEMANDS
- This positions works within an office environment
- Regularly required to communicate verbally and in writing with internal and external customers
- Must be able to work at a computer/desk for extended periods of time
- Must be able to have repetitive wrist/hand/finger movement to work on computer and/or related office equipment
- Reach in all directions
- Ability to lift up to 25 lbs. maximum or carry any object up to 15 lbs.
- May be required to bend, twist, kneel, stoop
- May be required to stand periodically
REPORTING STRUCTURE Reports directly to the Accounting Manager CAREER ADVANCEMENT: Career advancement at Rex Moore is possible with all positions, but not guaranteed, and could be within the current department as well as other departments within the company. LOCATION: RSS is located in Sacramento, CA. COMPENSATION: RSS pays hourly/salary rates commensurate with each employees knowledge, experience and skill level. QUALIFICATIONS: Must have:
- Minimum 2 years experience in high volume accounts payable
- Must have completed the full cycle of accounts payable including year-end 1099 processing
- Computer experience in a Network environment including the understanding of file structure
- Excellent data entry skills
- Education in accounting- at least 2 classes
- Basic MS Excel-able to set up spread sheets, familiar with simple formulas
- Computer experience using construction accounting software in a fully integrated system
- Problem solving capabilities
- Ability to meet deadlines
Preferred:
- Construction experience that would include lien release procedures
- Familiar with sales and use tax as it relates to the construction accounting
- Overhead coding of invoices in a multi branch company
- Dynamics accounting software experience
- Month end processing AP that includes balancing to the GL
- Understanding of accounting dates for use in accrual accounting
- Concept of subcontract processing versus P.O. invoices
EOE PM22
