Dagen is recruiting an Executive Assistant for a small growing midstream company in the memorial area.
This is a direct hire in office position.
Position Summa
ryWe are seeking a highly organized and proactive Executive Assistant to support the leadership team and employees of a growing oil and gas midstream company. This position will serve as a key administrative resource for the organization, providing executive-level support while assisting employees across all departments. The ideal candidate will be professional, adaptable, detail-oriented, and comfortable wearing multiple hats in a fast-paced, collaborative environmen
t.
Essential Duties and Responsibilit
- iesProvide administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangemen
- ts.Coordinate and schedule internal and external meetings, conference calls, and company even
- ts.Prepare, edit, and format correspondence, presentations, reports, and other business documen
- ts.Manage expense reports, invoices, and other administrative documentati
- on.Serve as a point of contact for vendors, customers, visitors, and business partne
- rs.Assist with office management duties, including ordering supplies, maintaining office equipment, and coordinating facility-related nee
- ds.Support Human Resources with onboarding activities, employee records, and company communicatio
- ns.Assist Accounting with invoice processing, expense tracking, and other administrative tasks as need
- ed.Coordinate company functions, team meetings, and employee even
- ts.Maintain confidential information and exercise discretion when handling sensitive matte
- rs.Support special projects and provide administrative assistance to employees across all departmen
- ts.Help ensure efficient day-to-day operations of the offi
ce.
Qualificat
- ions5+ years of Executive Assistant, Administrative Assistant, or Office Manager experie
- nce.Previous experience supporting multiple leaders and departments prefer
- red.Oil and gas industry experience is preferred, with midstream experience being a p
- lus.Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPo
- int.Excellent written and verbal communication ski
- lls.Strong organizational skills with the ability to prioritize multiple tasks and meet deadli
- nes.High level of professionalism, discretion, and confidential
- ity.Self-starter with the ability to work independently and anticipate ne
- eds.Detail-oriented with strong problem-solving skills and a customer-service mind
set.Preferred Attrib
- utesFlexible and willing to assist wherever nee
- ded.Positive attitude and team-first mental
- ity.Comfortable working in a small-company environment where responsibilities may extend beyond traditional executive supp
- ort.Ability to build relationships with employees at all levels of the organizat
ion.
