Job Title: Executive Administrative & Personal Assistant
Location: Allied National Services - Corporate Office
Schedule: Full-Time | Monday - Friday | 9:00 AM - 5:30 PM (subject to change)
Employment Type: Non-Exempt
Overview:
Allied National Services is seeking a highly organized, proactive, and dependable Executive Administrative & Personal Assistant to support our senior leadership team. This dual-role position requires a professional who excels in both corporate administrative functions and personal assistant duties, helping executives stay focused, organized, and productive in a fast-paced, high-growth environment.
The ideal candidate is a self-starter with excellent communication skills, sound judgment, and the ability to manage multiple priorities with discretion and efficiency.
Key Responsibilities:
Executive & Administrative Support:
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Provide comprehensive administrative support to Directors and upper management
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Manage calendars, schedule meetings, and coordinate appointments and travel arrangements
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Prepare, edit, and format reports, presentations, and correspondence
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Assist in organizing executive-level meetings, including agenda preparation, note-taking, and follow-up
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Maintain digital and physical filing systems in accordance with legal and company requirements
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Prepare data reports and scorecards using Excel and internal systems
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Support cross-functional teams on special projects, events, and company initiatives
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Respond to phone calls, emails, and mail inquiries in a timely and professional manner
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Handle sensitive company information with the highest level of confidentiality
Personal Assistant Duties:
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Assist executives with occasional personal tasks, appointments, and errands as needed
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Coordinate personal travel, reservations, and special event planning
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Maintain reminders and task lists to help executives manage both personal and professional obligations
Training & Team Support:
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Assist with onboarding and training coordination, including scheduling classes and maintaining training materials
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Track attendance and participation in training programs
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Update and manage content on the internal training portal
Operational Support:
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Identify opportunities to improve systems, processes, and workflows
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Provide administrative support for department-wide communications, HR inquiries, and policy guidance
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Build and maintain strong relationships with internal teams and external partners
Key Competencies:
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Maintains strict confidentiality and exercises sound judgment
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Excellent verbal and written communication skills
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Highly organized with strong attention to detail
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Self-motivated and proactive with the ability to work independently
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Ability to manage multiple priorities under pressure
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Strong interpersonal skills with the ability to build trust and rapport
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Technologically savvy; quick to learn new systems and tools
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Team player who collaborates well across departments
Qualifications:
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Bachelor's degree preferred, or 2-3+ years of experience in a corporate administrative or executive assistant role
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Prior experience supporting senior leadership or C-level executives strongly preferred
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Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
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Excellent time management and organizational skills
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Process-oriented mindset with a commitment to accuracy and compliance
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Flexible and adaptable to shifting priorities and business needs
If you're a high-performing administrative professional who thrives in a fast-paced environment and enjoys wearing multiple hats, we'd love to hear from you. Join Allied National Services and play a vital role in supporting our executive team's success.
