Jobs search

Facilities Planner Manager

The J. Paul Getty Trust • Los Angeles, CA, United States • $35.91 - $47.58 / hour • 2d ago

Facilities Planner Manager

Job Family Administrative and Support Staff

Type Regular Full-Time

Getty Center

Workplace Type Onsite

Salaried/Hourly Hourly

Hiring Pay Scale $35.91 - $47.58 Hourly

Salary Commensurate with experience and internal equity

Program/Department Facilities - 1430-Capital Project Support

Requisition Number 2025-4676

ERRP Eligible No

Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

Job Summary

We are seeking a highly organized and communicative Planner Manager within the Capital Project team to support the early phases of project development, including concept, programming, and design. This role is ideal for someone with experience managing planning activities and coordinating diverse teams through the initial stages of project delivery.

The successful candidate will be responsible for scheduling, documentation, and stakeholder coordination across multiple projects. Strong communication skills, attention to detail, and the ability to drive clarity in complex discussions are essential.

Major Job Responsibilities

Meets with departments within Getty and outside consultants to coordinate project designs and scope

Tracks projects' early phases from concept through construction documents.May lead or represent discipline in interdisciplinary projectsDevelops cross-functional and/or cross-entity partnerships and initiates new and productive internal and external alliances. Builds consensus, encourages two-way feedback, and acknowledges contributions of othersGathers design requirements and specifications.Provides options for solutions to a wide range of difficult problemsCoordinates with other Getty departments to incorporate their systems' needs, such as Getty Digital and Getty Security.Knowledge of industrial design and architectural practices, including life/safety and ADA regulationsReferences and researches emerging approaches as well as established practice standards and/or policiesCoordinates and creates meetings for working groups and focus groups. Takes notes and organizes project folders to document decisions.Creates schedules and coordinates with other in-house project managers and outside consultants.Drafts, reviews and proofs RFP and RFQs.

Qualifications

Bachelor's degree in Architecture, Design, Planning, Project Management, or a related field.
3 to 5 years of professional experience in planning, project coordination, or project management-ideally within the built environment or creative industries.
Proficiency with scheduling and productivity tools (e.g., MS Office, Excel, Power Point, Miro Boards)
Excellent verbal and written communication skills, including experience taking and distributing high-quality meeting notes.
Strong organizational skills with attention to detail and follow-through.
Comfortable working with multiple stakeholders and managing competing priorities.
Familiarity with design processes and terminology is highly desirable.
Experience in design-led environments (e.g., architecture, urban planning, interior design, etc.) is a plus.

Knowledge, Skills and Abilities

Experience in concept development or space programming
Experience reading and understanding architectural, structural and MEP plans.
Ability to interpret and track stakeholder needs and programmatic requirements
Familiarity with collaboration platforms (e.g., Miro, Slack, Teams)
A proactive, solutions-oriented mindset with a collaborative approach
Experience with developing Masterplans, conceptual programming documents
Preparing stakeholder workshops and documenting findings.
Preparing presentation documents, summaries, meeting outcomes

Benefits and Perks

Here are just some examples that Getty offers/provides for full-time employees:

Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
403(b) Employee Investment retirement plan - with up to 5% Getty Match
Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
Educational Assistance and professional development
Paid Vacation, Sick and Personal Days
12 Paid Holidays
Many positions have bi-weekly Off-Fridays
On-Site Fitness Center at Getty Center
Community service opportunities

To learn more about our comprehensive benefits and long list of perks, go to Getty HR.