Job Overview:- Provide comprehensive administrative and operational support to the Talent Acquisition organization to ensure efficient, compliant, and well-tracked processes.
- Manage invoicing, accounts payable, and detailed cost tracking for talent acquisition vendors using advanced Excel reporting.
- Develop, maintain, and analyze Excel-based tracking tools, including spend reports, vendor usage, budget reconciliation, and forecasting models.
- Create, process, and track purchase orders in JDE, ensuring accurate coding, approvals, and timely payment.
- Partner closely with Finance and Talent Acquisition leadership to monitor spend.
- Maintain accurate records within Talent Acquisition systems, including requisitions, vendor documentation, and financial tracking.
- Serve as a primary point of contact for recruiters, hiring managers, vendors, and finance partners, providing timely updates and operational support.
- Troubleshoot and resolve system issues related to requisition approval tools, ATS platforms, LinkedIn, Indeed, and SharePoint.
- Maintain detailed reporting and recordkeeping related to interview logistics
- Coordinate interview-related travel and logistics as needed.
- Ensure compliance with company policies, financial controls, and applicable employment regulations.
Requirements:- Proven experience as a recruiting administrator, HR coordinator, or similar administrative or operations-focused role.
- Advanced proficiency in Microsoft Excel is required, including creating and maintaining complex spreadsheets, pivot tables, formulas, cost tracking reports, and data analysis.
- Demonstrated experience managing invoicing, accounts payable, and financial reconciliation.
- Hands-on experience using JDE to process purchase orders and manage financial transactions.
- Experience supporting interview logistics and coordinating travel arrangements.
- Hands-on experience working within an Applicant Tracking System (ATS) (Taleo or Cornerstone preferred) and related recruiting tools.
- Strong organizational skills with the ability to manage multiple priorities, deadlines, and detailed data accurately.
- Excellent communication skills to collaborate effectively with internal stakeholders and external vendors.
- Proficiency in MS Office (Word, Outlook), with Excel as a core job requirement.
- Ability to work independently and collaboratively in a fast-paced environment.
- Strong attention to detail and ability to troubleshoot issues within SharePoint, ATS, and financial systems.
Preferred Qualifications:- Knowledge of HR processes beyond recruiting, such as onboarding or employee data management.
- Experience in the industrial gases industry or similar manufacturing or engineering environments.
About Linde: Linde is a leading global industrial gases and engineering company with 2024 sales of $33 billion. We live our mission of making our world more productive every day by providing high-quality solutions, technologies and services which are making our customers more successful and helping to sustain and protect our planet.
Culture:At Linde, we strive to create a work environment that treats all employees with respect, supports new thoughts and ideas, encourages growth and development, celebrates our differences, and embraces inclusion. Linde is committed to remaining an employer of choice for the diverse, ever-increasing pool of global talent.
For more information about the company and its products and services, please visit www.linde.com.
Benefits:Linde Gases US offers competitive compensation and an outstanding benefits package. Enjoy access to health, dental, disability, and life insurance, paid holidays and vacation, 401(k) matching, pension benefits, an employee discount program, and opportunities for educational and professional growth. Additional compensation may vary depending on the position and organizational level. Build your future with us while making an impact every day!
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, pregnancy, sexual orientation, gender identity or expression, or any other reason prohibited by applicable law.
