Our client is seeking a proactive and highly organized Office Operations Associate to support the day‑to‑day operations of a tight‑knit family office. This role blends office management, operations, and light executive assistant coverage, requiring exceptional judgment, a polished presence, and the ability to pivot quickly with a no‑task‑too‑small mindset. The hours are 8:30am-5:30pm with a one‑hour lunch, and the role is onsite four days per week with flexibility to work a fifth day as needed. Key Responsibilities: Support office operations including supply management, facilities coordination, vendor relationships, insurance tracking, and IT coordination Manage expense processing, invoicing, and bill pay using systems such as QuickBooks, Bill.com, and Ramp Assist with payroll‑adjacent office tasks, general administrative workflows, and special projects Provide EA coverage for senior leaders when needed, including calendar support, meeting prep, and communication follow‑through Partner with the PA and EA on task tracking, prioritization, and operational coordination across the office Maintain a polished and welcoming front‑office presence while handling inquiries and sensitive information with discretion Qualifications: 5-10+ years of office management or operations experience; financial services or family office strongly preferred Bachelor's degree preferred Strong organizational skills with the ability to prioritize effectively and adapt quickly to shifting needs Polished, professional demeanor with strong interpersonal skills and a warm, steady presence Proactive, self‑starter mindset with a willingness to take ownership and ask clarifying questions Experience with expense tools (QuickBooks, Bill.com, Ramp) and comfort handling confidential information Compensation/Benefits: Up to $150K base salary Medical: 90% employer‑paid; Dental: 75% employer‑paid; Vision fully employee‑paid 401(k) with employer match after three months PTO package Commuter benefits Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
