SummaryIncumbent serves as the Budget Analyst for the Chief, Health Administration Service maintaining various control point budgets throughout the service.
Performs financial advice and financial assistant work for all sections of HAS. Incumbent performs budget work for internal operating programs in support of one or more of the systems involved in budget administration. Performs analytical and evaluative work associated with compliance program activities.
DutiesHelp
Receives and Interprets Call for Budget
- Incumbent receives the call for the budget for internal operating programs. Interprets the call and prepares instructions for use by the organization.
- Incumbent works closely with responsible HAS staff to assure complete understanding and compliance with basic requirements.
- Incumbent provides and prepares specific instructions in accordance with VA Rules, Regulations and Facility Policies for a stable-operating program.
- Incumbent develops specific instructions and procedural guidelines for HAS control points for the preparation and completion of budget estimates.
Reviews Historical Budget Data and Estimates
- Reviews historical financial operating data and trends to prepare and/or validate estimates.
- Reviews easily obtained historical data and using predetermined formulas prepares estimates of future requirements for a specific operating
- program or small stable organization.
- Incumbent submits the estimates for each control point to the Chief, HAS for approval.
Prepares Budget Estimates and Justifications
- Based on a variety of information, prepares estimates for projected operating budget(s) and prepares justification for the estimates. Using predetermined formulas prepares straightforward estimates of future requirements for small operating programs.
- Verifies estimates by assuming the validity of assumptions, evaluating the consistency of dollar estimates with previous costs and the total program, and the realism of projections considering past performance and the monetary resources projected to be available.
- Incumbent performs operational program budget execution duties.
- Incumbent performs studies and audits on control and use of funds throughout the year.
- Assures that obligations incurred and resulting expenditures of funds are in accordance with pertinent laws and regulations.
Enters and Adjusts Data
- Incumbent enters budgetary data into a variety of forms, schedules, and reports. Recommends and makes adjustments when required. Prepares a variety of reports related to the status of funds, expenses, obligations, and workload. Incumbent obtains; compiles and summarizes factual narrative information and quantitative data for use by others within the service.
- Incumbent provides analysis and advice on financial matters to the Chief, HAS, HAS Section Chiefs, Supervisors.
- Performs advisory duties associated with the management and control of resources or funds.
Determines Need for Financial Information
- Incumbent plans and conducts studies to determine the requirement for updated financial information. Using standard evaluation techniques plans and conducts studies in conjunction with other personnel. Collects data and makes computations.
- Incumbent performs duties involving the analysis and forecasting of the usage of funds within HAS.
Determines Need for Beneficiary Travel Program for the Facility
- The Beneficiary Travel program provides transportation at Government expense to beneficiaries and their attendants traveling to and from VA facilities and other places for the purpose of examination, treatment or care. It will also include correctly determining which of several fund control points to utilize, obligating funds, maintaining manual and electronic accounting records, performing regular reconciliations and adjusting account balances. Contacts approving official to authorize obligations and requests for additions, deductions, and/or movement of funds. Makes necessary changes to fund control points. Performs regular audits of all BT payments.
Responsible for determining method of payment for authorized and unauthorized ambulance claims submitted for consideration
- Receives invoices for payment of transportation services. Investigates authorizations, orders, and/or utilizes the Computerized Patient Record System
- (CPRS) to review medical records, forwards for supervisory approval and submits all documents for payment utilizing appropriate control point for
- reference. Corresponds with contracting officer regarding technical problems or negotiation of contractual agreement. Responsible for balancing, reconciling, and adjusting invoices for payment.Documents and prepares account synopsis for contracting officials quarterly to justify yearly ambulance contractual compliance.
- Documents and prepares statistical ambulance reports to supervisor upon request for fiscal year budget. Maintains and controls filing system in accordance with VA regulations.
Performs other duties as requested.
Work Schedule: Monday-Friday 8:00am - 4:30pm
Telework: This position may be authorized for Ad-hoc telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Budget Analyst
/PD02324A
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
RequirementsHelp
Conditions of employment- You must be a U.S. Citizen to apply for this job
- All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
- Selective Service Registration is required for males born after 12/31/1959
- Subject to background/security investigation
- Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:
- your performance and conduct;
- the needs and interests of the agency;
- whether your continued employment would advance organizational goals of the agency or the Government; and
- whether your continued employment would advance the efficiency of the Federal service.
Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
QualificationsTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/11/2026.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience and/or education as described below:
- Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of the standard budgetary methods, practices, procedures. Independently, planning and carrying out assignments following accepted accounting practices. Independently, planning and carrying out assignments following accepted accounting practices. Uses judgment in interpreting and adapting guidelines. Analyzes results and recommends changes. OR,
- Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed two (2) years of progressively higher-level graduate education or masters or equivalent graduate degree or LL.B. or J.D., in a related field of the position to be filled. Education at the graduate level must have been obtained in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. ???????OR,
- Combination: equivalent combination of successfully completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position. Only education in excess of the first year (18 semester hours) may be used to qualify applicants for the GS-09 level. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required.
You will be rated on the following Competencies for this position:
- Analysis and Problem Solving
- Attention to Detail
- Budget Administration
- Customer Service
- Financial Analysis
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: The work is sedentary; it is usually accomplished while the employee is comfortably seated at a desk or table.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
EducationA transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Additional informationIf you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
BenefitsHelp
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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
