Senior Administrative Assistant
Med-Aging Institute - Pennsylvania-Pittsburgh - (26000652)
The University of Pittsburgh, Department of Medicine/Aging Institute is currently seeking a dedicated and highly organized individual to join their administration team as a Senior Administrative Assistant. The Senior Administrative Assistant will provide primary administrative support to the Director of the Aging Institute, the Administrative Director, and several faculty in key leadership roles. The Senior Administrative Assistant will also serve as the primary coordinator for Aging Institute educational programs which include a monthly research seminar series and an annual Research Day event. This position provides high-level administrative support to ensure efficient operation of the office. The ideal candidate will perform a variety of complex administrative and clerical tasks, including, but not limited to, managing schedules, handling communications, organizing files, preparing reports, and coordinating office functions. The Senior Administrative Assistant works with minimal supervision, exercises sound judgment, and handles sensitive information with discretion. Some additional preferred qualifications consist of being proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office equipment, having strong organizational skills, excellent verbal and written skills, have the ability to prioritize tasks, manage multiple responsibilities, meet deadlines, demonstrate ability to work independently and part of a team, and have past experience handling confidential information with integrity.
Job Summary
Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.
Essential Functions
Being able to effectively communicate via written and verbal communication, ability to stay organized, being able to schedule and coordinate meetings, support financial tasks, maintain office supplies, and provide daily support to all faculty and staff.
Physical Effort
Must be able to move swiftly between office spaces; be able to lift and carry 15 pounds.
Assignment Category: Full-time regular
Job Classification: Staff.Administrative Assistant III
Job Family: Administrative Support
Job Sub Family: Clerical
Campus: Pittsburgh
Minimum Education Level Required: Associate's Degree
Minimum Years of Experience Required: 5
Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule: Monday-Friday 8:30am - 5pm
Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab.
Hiring Range: TBD Based Upon Qualifications
Relocation_Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume, Cover Letter
Optional Documents: Not Applicable
Equal employment opportunity, including veterans and individuals with disabilities.
PI282157289
