Position Title: Senior Workday Payroll Specialist
Location: Jericho, NY
Full Time/Part Time: Full time
Req ID: R409-2026
Description: ******Unless specifically contracted, resumes from recruiting agencies are not being accepted for this position.****** The
Senior Workday Payroll Specialist will play a key role in ensuring accurate, compliant, and timely payroll operations for a 700+ employee workforce across the U.S. and Canada. This role is responsible for running multi-state payroll in Workday, managing complex payroll scenarios, overseeing / reviewing payroll staff work , maintaining SOX-compliant controls, partnering cross-functionally, and supporting overall audit readiness.
Responsibilities:Payroll Processing & Quality Control
- Run biweekly and off-cycle payrolls in Workday
- Manage complex payroll items (retro pay, bonuses, garnishments, imputed income, expenses)
- Audit costing allocations, EIB loads, time/pay inputs, and funding reports
- Address employee payroll, time, and absence questions
- Lead W-2/W-2C reconciliation and year-end activities
- Manage 401(k) funding and support payroll-related audits
- Coordinate daily and scheduled payroll tasks
Compliance, SOX & Audit Support
- Maintain accurate, SOX-compliant payroll documentation
- Prepare audit evidence and assist internal & external auditors
- Partner with HRIS to improve payroll workflows, reporting, and system functionality
Cross-Functional Collaboration
- Partner with HR, Benefits, and Accounting to resolve discrepancies
- Provide accounting backup for reconciliations
- Support workers' compensation reporting, census filings, and state requirements
Tax, Reporting & Vendor Interaction
- Review and respond to ADP SmartCompliance notices
- Reconcile payroll tax filings (biweekly, quarterly, annual)
- Audit tax jurisdictions and employee tax data
- Produce payroll reporting and identify recurring issues or patterns
Documentation, Testing & Process Improvement
- Test Workday updates and new features
- Maintain job aids, procedures, and reference guides
- Identify opportunities to streamline payroll processes and enhance accuracy
Required Qualifications- 7+ years multi-state payroll experience
- Strong Workday Payroll and ADP SmartCompliance expertise
- Experience with payroll audits, reconciliations, and tax compliance
- Strong Excel skills
- Experience supporting Workday payroll enhancements or implementations a plus
- Supervisory experience, FPC or CPP certification preferred
- Excellent attention to detail
- Clear, confident communication skills
- Embraces a technology-forward mindset with strong curiosity for merging tools, AI in particular, bringing forward-looking perspective that inspires innovative solutions.
The expected salary range for this position is between $90,000 and $110,000. The actual compensation will be based on factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills, internal peer equity, market and business considerations and other factors permitted by law.
** Kimco Realty is an Equal Opportunity Employer - Veteran/Disability **
About Us: Kimco's mission is to create destinations for everyday living that inspire a sense of community and deliver value to our many stakeholders.
Kimco Realty® (NYSE: KIM) is a real estate investment trust (REIT) and leading owner and operator of high-quality, open-air, grocery-anchored shopping centers and mixed-use properties in the United States. The company's portfolio is strategically concentrated in the first-ring suburbs of the top major metropolitan markets, including high-barrier-to-entry coastal markets and Sun Belt cities. Its tenant mix is focused on essential, necessity-based goods and services that drive multiple shopping trips per week.
Publicly traded on the NYSE since 1991 and included in the S&P 500 Index, the company has specialized in shopping center ownership, management, acquisitions, and value-enhancing redevelopment activities for more than 65 years. With a proven commitment to corporate responsibility, Kimco Realty is a recognized industry leader in this area. As of September 30, 2025, the company owned interests in 564 U.S. shopping centers and mixed-use assets comprising 100 million square feet of gross leasable space.
Equal employment opportunity, including veterans and individuals with disabilities.
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