SummaryThe Supervisory Administrative Specialist (SAS) position also known as the Section Administrator for outpatient programs; Primary Care - Mental Health Integration (PC-MHI) Section and the Acute Care Section, within the Mental Health Service Line at the Puget Sound VA Health Care System (VAPSHCS) - in Seattle, WA.
DutiesHelp
- You will formulate plans and determine goals independently and collaboratively with the service and conducts Continuous Quality Improvement reviews in program areas.
- You will review analytical data sources, using data bases and supporting business management relationships between other service lines and researching and developing new policy.
- You will perform quarterly workload, productivity, labor allocation, and cost studies, produce quantitative and qualitative data, and summarize significant trends and issues that affect the PC-MHI, Acute Care section overall effectiveness and productivity.
- You will be responsible for preparation of annual business and budget plans and collaborates with fiscal representatives regarding annual expenditures.
- You will set team goals and technically directing the work of subordinates.
- You will report compliance imposed by external agencies and directives and policies; such as, Joint Commission (JC); Office of Inspector General (OIG), Congressional Law, Veterans Health Administration (VHA) Directives, Veterans Administration Central Office (VACO) and Veterans Integrated Service Network (VISN) Policies, Veterans Administration Medical Center (VAMC) Governing Council and Union Contracts.
- You will plan, assign, review and accept or reject work done by subordinates.
- You will coordinate leave, approve time as appropriate and arrange cross coverage to provide adequate coverage for outpatient clinics across the MHSL and other related activities of personnel assigned to the sections.
- Other duties may be assigned.
Work Schedule: Monday - Friday 8:00am - 4:30pm
Telework: Not eligible
Virtual: This is not a virtual position.
Position Description/PD#: Supervisory Administrative Specialist
/PD413150
Relocation/Recruitment Incentives: Not authorized
Critical Skills Incentive (CSI): Not approved
Permanent Change of Station (PCS): Not authorized
RequirementsHelp
Conditions of employment- You must be a U.S. Citizen to apply for this job
- Selective Service Registration is required for males born after 12/31/1959
- Subject to background/security investigation
- Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:
- your performance and conduct;
- the needs and interests of the agency;
- whether your continued employment would advance organizational goals of the agency or the Government; and
- whether your continued employment would advance the efficiency of the Federal service.
Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
QualificationsTo qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 02/20/2026.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience and/or education as described below:
- Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Applying qualitative and quantitative analysis to collect, evaluate, and interpret data in order to identify issues, trends, or opportunities for operational improvement. Supporting or overseeing operational or workload management activities within healthcare delivery systems, including application of program standards, performance measures, or clinical practice guidelines. Participating in or supporting the management of administrative resources (e.g., staffing, budget, procurement, space, or equipment) to support program operations and improve efficiency. Assisting with or leading efforts to evaluate, develop, or improve administrative or program processes by applying applicable policies, procedures, or regulatory guidance. Contributing to or supporting analysis of current or projected programs to help establish priorities, milestones, or short- and long-term goals. OR,
- Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree OR have successfully completed 3 full years of progressively higher-level graduate education leading to such a degree OR have successfully completed a LL.M., if related. OR,
- Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related.
You will be rated on the following Competencies for this position:
- Administration and Management
- Budget Administration
- Contract Administration
- Leadership
- Organizational Awareness
- Personnel and Human Resources
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: The work is primarily sedentary and performed in a typical office setting, involving a normal amount of sitting, walking, standing, carrying, etc. There is frequent use of computer monitor and keyboard. The setting may be quite stressful at times because of the complexity and quantity of work.
Work Environment: Typically performs work in an office setting that is adequately lighted and climate controlled; however, regular trips to patient treatment areas and exam rooms are essential. The position requires travel between Tacoma and Seattle divisions and CBOCs on a regular basis, which may require occasional overnight travel to meetings, conferences and training sessions.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
EducationA transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Additional informationReceiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.
This job opportunity announcement may be used to fill additional vacancies.
If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
