The Office Coordinator tracks and processes accounts payable invoices and oversees the supervision of the payroll process, ensuring employees are paid timely and accurately.
Essential Job Responsibilities:
Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the business center
Collection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weeklyDistribute Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for reviewCollection and review of employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weeklyProcess accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for paymentCollect PCard receipts from cardholders weekly and reallocate expenses as required Assist with processing of client funds requests as requiredPerform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as neededMaintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to US Bank statements, obtain Executive Director approval and retain for audit. Reallocate Purchase card expenses as requiredPrepare and submit Source forms for new locations, relation, lease renewals, and other property updatesEnsure business documents are retained as per policyPerforms other duties as assigned
