Position Title: Administrative Support / Administrative Assistant
Work Location: Salt Lake City, Utah 84111
Assignment Duration: 6 months
Position Summary:
Key Responsibilities:
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Assist in the coordination of travel arrangements as required; process high volume of expense reports or related invoices in a timely and compliant manner.
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Arrange internal and client meetings on and off the campus - working with conference services to book conference rooms and catering, register guests, ensure materials organized
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Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested
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Handles highly confidential and sensitive client information with utmost discretion.
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Support calendar management needs across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls
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Assist with answering incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner
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Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required
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Adhere to Compliance regulations and gain the relevant approvals
Qualification & Experience:
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Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information.
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Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
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Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
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Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
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Comfortable with providing remote support to executives and team members across differing cities.
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Extreme attention to detail and organizational skills, with ability to prioritize tasks.
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Quick learner and self-starter with excellent anticipation skills.
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Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
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Highest degree of integrity, professionalism, and diplomacy is required.
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Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required.
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Familiar with expense platforms such as SAP Concur
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Supportive team player with a positive attitude.
