SummaryThis position serves as Budget Analyst of the Fiscal at VA Portland Health Care System (VAPORHCS). The Budget Analyst is responsible for budget formulation, preparation and review for the medical care, research, travel, education/training, resident and training programs at the Portland VA Medical Center.
DutiesHelp
Major duties include but is not limited to:
- Budget formulation, preparation and review for the medical care, research, travel, education/training, resident and training programs
- Develops work assignments an provides leadership for those who assist in the budget process to include establishing and maintaining ledgers of appropriations, allotments, accumulating financial, employment and workload data to prepare reports, special projects and analysis
- Prepares input for station directives on budge formulation procedures
- Gives assistance to service chiefs and program managers on budget execution and application of funds
- Reviews prior cost records for furnishing cost data to services and reviews department estimates with established criteria and makes recommendations
- Provides technical assistance with regard to program funding , control fund and allotment procedures
- Prepares annual budget plan for the medical facility based on input received and prepares the major revision of the budget plan during the year when required
- Prepares quarterly allocation requests to support the budget plan
- Collaborates with various program officials in preparing replies to Central Office fund inquiries
- Prepares program analyses for use by management and program operating officials, pointing out trends, fluctuations, past employment levels, etc.
- Prepares complicated and detailed budgetary reports for all level of management
- Maintains tracking of VISN reserve account in station records and works with the VISN reconcile accounts
- Provides training to Fiscal Service station management personnel in budgetary procedures
- Provides advice, guidance and training to funds control officials for formulation of budget requests
- Prepares narrative justifications to substantiate all funding requests by gathering and correlating adjustments and recommending appropriate funding levels
- Develops and enhances computer spreadsheets to manipulate financial data and to accumulate, summarize and extract budgetary information in various formats
- Continually monitors accounting and financial obligation printouts ensuring there is no violations or pending violations of the Anti-Deficiency Act
- Maintains historical data concerning workloads and obligations, relating past experience to present funding request for accurate fund control
- Major role in reprogramming funds during the year and in the annual budgetary process, providing recommendations involving detailed allocation or reallocation of supplies, services and salary funding
- Interprets regulations and prepares works aids for Budget and Travel employees and other station personnel
- Assists in the preparation of funding requirement for special projects and programs
- Authorizes emergency funding adjustments
- Processes all TDA (transfer of disbursing authority) transactions
- Provides oversight to Budget and travel employees assigned to assist in the preparation of reports and studies
- Reconciles target allowance (TA) with Automated Allotment Control System (AACS) brining any discrepancies to the attention of the Chief of Budget and Travel and/or Chief of Fiscal
- Develops and applies reconciliation tests between control points, allotments and budget plans
- Serves a certifying fall disbursements from the medical center
Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.
Physical Requirements: As a key member of the Fiscal Service staff, the responsibilities of this position generate a moderate degree of pressure upon the incumbent in meeting deadlines for period closings, report submissions, etc. The work is sedentary in nature and is usually performed while sitting at a desk. Some bending is required when filing documents. Work entails significant computer input (keying in) and work at computer screen.
Work Schedule: Monday - Friday, 8:00am to 4:30pm Pacific Standard Time
Position Description/PD#: Budget Analyst/PD21262A and PD21263A
RequirementsHelp
Conditions of employment- You must be a U.S. Citizen to apply for this job
- To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
- Selective Service Registration is required for males born after 12/31/1959
- Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
- Subject to background/security investigation
- Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:
- your performance and conduct;
- the needs and interests of the agency;
- whether your continued employment would advance organizational goals of the agency or the Government; and
- whether your continued employment would advance the efficiency of the Federal service.
Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
QualificationsTo qualify for this position, applicants must meet Time-In-Grade and Specialized Experience requirements met within 30 days of the closing date of this announcement, 02/23/2026.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement.
- For a GS-9 position you must have served 52 weeks at the GS-7.
- For a GS-11 position you must have served 52 weeks at the GS-9.
The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience and/or education as described below:
GS-09:- Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: At the developmental level, conducting budget formulation and preparation; utilizing software to analyze, extract, compile and present budgetary reports; establishing and maintaining ledgers of appropriations and allotments; assisting in the preparation of funding requirements for special projects and programs; and analyzing historical spending trends. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position AND the number of hours a week spent in such employment. OR,
- Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or a LL.B. or J.D., if related. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. NOTE: Transcripts must be submitted with your application. OR,
- Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and graduate level education beyond the first year in a degree directly related to the position in order to be creditable. NOTE: Transcripts must be submitted with your application.
GS-11:- Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: At the independent level, conducting budget formulation and preparation to include planning, budget distribution, monitoring of status funds, and analyzing and evaluating obligating activity; establishing and maintaining ledgers of appropriations and allotments; utilizing software to analyze, extract, compile and present complicated and detailed budgetary reports; assisting in the preparation of funding requirements for special projects and programs; preparing program analyses pointing out trends, fluctuations, employment level analysis as it pertains to program financial management; contributing to reprogramming of funds; and analyzing historical spending trends. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position AND the number of hours a week spent in such employment. OR,
- Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. NOTE: Transcripts must be submitted with your application. OR,
- Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and graduate level education in excess of the first two years in order to be creditable. NOTE: Transcripts must be submitted with your application.
Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following Competencies for this position:
- Accountability
- Arithmetic/Mathematical Reasoning
- Attention to Detail
- Customer Service
- Decision Making
- Flexibility
- Integrity/Honesty
- Interpersonal Skills
- Learning
- Reasoning
- Self-Management
- Stress Tolerance
- Teamwork
Preferred Experience:- Experience as a Budget Analyst in the 0560 occupational series
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
EducationA transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.
Additional informationUnder the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.
This job opportunity announcement may be used to fill additional vacancies.
The
Interagency Career Transition Assistance Plan (ICTAP) and
Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
