Description
Administrative Assistant - Position Overview
We are seeking a motivated, detail-oriented, and organized self-starter to assist the Little Rock office (Bryant, AR) in ensuring smooth daily operations and delivering exceptional support to staff and clients in a fast-paced work environment. This role requires strong collaboration across all levels of the organization and the ability to adapt quickly to evolving priorities and technologies. Ideal candidates will demonstrate professionalism, adaptability, organization and proficiency in modern office technologies and word processing skills.
Key Responsibilities
- Administrative Support: Provide comprehensive administrative assistance to staff, managers, and partners.
- Document Management: Brand, format, proofread, and finalize reports, proposals, and correspondence using Microsoft Office products such as Word, PowerPoint, Publisher, Excel and others. Manipulation and conversion of documents requiring advanced skill using Adobe Pro software or other pdf software is critical and also required.
- Client Communication: Draft professional correspondence and uphold brand standards.
- Office Coordination: Coordinate office operations, including managing calendars, scheduling meetings, organizing events, sorting mail, etc.
- Shipping Coordination: Coordinate and expedite FedEx, UPS and USPS mailings to include preparation of certified mailings as needed.
- Point of Contact: Act as the primary contact for staff, visitors, and external partners.
- Communication Channels: Answer and direct incoming business calls/inquiries (multi-line phone system) and email inboxes to ensure timely responses.
- Operational Tasks: Develop, update and maintenance of administrative systems to improve effectiveness and efficiency including workflow and others as needed or requested. This will include managing inventory of office supplies and equipment and on-site coordination of vendor visits and service appointments.
- Assist management with onboarding new employees and workstation set-up.
- Data & Filing: Perform data entry, maintain electronic and physical filing systems.
- Special Projects: Support project coordination and ensure deadlines are met.
- Safety Coordination: Assist management as needed.
- Fleet Support: Support company vehicle inspection routine, maintenance and repair as necessary.
Pay Rate: $40,000-$50,000/annually depending on experience
Qualifications
- Minimum 2 years of experience in administrative or office support roles preferred.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and Adobe Acrobat.
- Ability to utilize and adapt to company software platforms and databases.
- Strong attention to detail, excellent organizational skills, and ability to prioritize tasks effectively.
- Exceptional written and verbal communication skills.
- Ability to work independently and as part of a team in a fast-paced environment.
Core Competencies
- Accuracy and attention to detail.
- Effective communication and professionalism.
- Flexibility and adaptability.
- Strong time management, multitasking, and problem-solving abilities.
Other Duties
Please note this job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications. Additional job-related duties may be assigned. Alliance reserves the right to amend and change responsibilities to meet business and organizational needs as necessary with or without notice.
EEO Commitment: We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, national origin, ethnicity, sex, pregnancy, sexual orientation, gender identity/expression, including transgender identity, religion, disability, age, genetics, active military or veteran status and any other characteristics protected under applicable federal or state law.
Key Benefits Include:
-
Medical, Dental, and Vision Insurance
-
Flexible Spending Accounts
-
401(K) Plan with Competitive Match
-
Continuing Education and Tuition Assistance
-
Employer-Sponsored Disability Benefits
-
Life Insurance
-
Employee Assistance Program (EAP)
-
Paid Time Off (PTO), Paid Holidays, & Bonus Floating Holiday (if hired before July 1st)
-
Profit Sharing or Individual Bonus Programs
-
Referral Program
-
Per Diem & Paid Travel
-
Employee Discount Hub
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor. 
