Payroll and Benefits Coordinator

Milwaukee School of Engineering (MSOE) • Milwaukee, WI, United States • 5d ago

Who We Are
Milwaukee School of Engineering (MSOE) is an academic institution intrinsically tied to the real world - a confluence of industry knowledge, work ethic and an enduring desire to know more. The university offers Bachelor's and Master's degrees in engineering, computer science, machine learning, user experience, construction management, actuarial science, business and nursing. With about 3,000 students, faculty and staff, MSOE is large enough for big opportunities and small enough for personal attention.

A Small University Dedicated to Achieving Big Things
MSOE is a supportive environment where everyone is valued. Our method of learning by doing is our distinction: it is how we teach, how we learn and how we serve. MSOE's top priority is serving our students. By joining our community, you are building the leaders of tomorrow.

Our Mission
MSOE is the university of choice for those seeking an inclusive community of experiential learners driven to solve the complex challenges of today and tomorrow. We are united by our six values - collaboration, excellence, inclusion, innovation, integrity and stewardship - which represent the core of our campus culture. MSOE has embarked on an ambitious strategic plan, Extraordinary Together, that propels the institution forward. At MSOE, we are dedicated to promoting an academic environment marked by an unwavering respect for every individual.

Our Leadership
MSOE is under the leadership of Dr. Eric Baumgartner. He began his Presidency in January 2026 after having served as the Executive Vice President of Academics at MSOE since 2017.

Summary
MSOE invites applications for a full-time Payroll and Benefits Coordinator to join our Human Resources team. Under the direction of the Associate Director of Human Resources, the Payroll and Benefits Coordinator is responsible for the accurate and timely processing of payroll. MSOE utilizes an in-house payroll system and processes two payrolls per month for over 1,000 employees (including faculty, staff, and students) with minimal supervision. This person will also manage the day-to-day administration of the benefit plans offered at MSOE.

Essential Job Functions

Serve as a resource to employees with payroll questions including pay, benefit and withholding deductions
Perform routine payroll processing functions including computing payroll, validating payroll, and completing monthly, quarterly, and year-end reports
Process garnishment and child support orders accurately and in compliance with regulations
Ensure employee deductions are properly entered, calculated, and taxed
Conduct new employee orientations
Troubleshoot payroll issues, provide solutions, and communicate results, dealing directly with employees and department heads
Process benefit enrollment forms by entering them in TPA websites as well as payroll system
Manage retiree insurance payments
Coordinate open enrollment and conduct open enrollment meetings for employees
Calculate eligibility reports for participation in benefit plans for part-time employees
Administer the Flexible Spending and Health Savings Accounts
Perform vendor benefit billings reconciliations monthly
Administer Educational Assistance and Tuition Remission programs
Test Jenzabar and TCP upgrades so payroll processes correctly and without error
Serve as the Jenzabar payroll module and TCP subject matter expert on usage and terminology crucial to the effective functioning of payroll; this includes set-up, testing, reporting, troubleshooting, and envisioning how processes can best be managed, developed and redesigned

Other Duties and Responsibilities

Assist with LOA and FMLA Administration
Assist with monitoring and improving payroll and benefit procedures for better efficiency and performance
Assist with maintaining, and updating payroll and benefit procedures and manuals
Serve as the secondary TELO for the Tuition Exchange Program
Process retirement fund remittances for TIAA/CREF retirement plan for payrolls processed by others
Review HR policies and employee handbook to ensure legal compliance and suggest updates as applicable
Assist with distributing annual employee benefit statements
Assist with W-2 and 1095C processing
Communicate payroll requirements and timelines to the campus community
Work with supervisors to ensure benefit and payroll paperwork and time sheets are submitted and approved on an accurate and timely basis
Assist in work and initiatives in the HR Department Strategic Plan

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

Qualifications

Bachelor's degree required
3+ years of payroll processing experience highly preferred
Proficient understanding of the taxation of employer paid benefits and payroll best practices
Experience with Jenzabar and TCP timekeeping systems preferred but not required
Knowledge of applicable state and federal wage and hour laws and benefit legislation such as COBRA, Title VII of Civil Rights Act of 1964, FMLA, ADA and other applicable laws

Skills and Abilities

Ability to multi-task, work under pressure and meet deadlines
Excellent organizational skills and strong attention to detail
Strong customer service skills and focus with the ability to see issues through to resolution
Proficient in the use of payroll and timekeeping system with the ability to adapt to new systems
Proficient with MS Office products including MS Excel for reporting and analysis
Highly motivated and self-directed
Adept at troubleshooting, problem solving, and responding to customer requests
Deals sensitively with confidential data and uses sound judgment
Read and interpret documents such as safety rules, operating instructions, and procedure manuals
Write routine reports and correspondence
Speak effectively before others and effectively communicate in both written and oral form
Use numbers to solve problems involving concrete variables in standardized situations
Carry out written and oral instructions
Problem solve and utilize critical thinking

Physical Demands
While performing the duties of this job the employee is largely sedentary; the ability to move is required. The employee is occasionally required to traverse within their work area as well as other areas on campus.

Work Environment
This job operates in a professional office environment. This role uses standard office equipment, including but not limited to computers, phones, photocopiers, and filing cabinets.

Why Join MSOE?
At MSOE, we invest in our employees' professional and personal growth. MSOE offers competitive, fully comprehensive benefit plans to all full-time employees including medical, dental, life, disability and vision insurance, 13 paid holidays, Paid Time Off, and paid parental leave, as well as a 403(b) retirement plan with company matching of up to 6% of employee earnings and immediate vesting. Educational benefits are available for employees and family members. Plus, employees have access to our state-of-the-art fitness center at no charge. Located in the heart of downtown Milwaukee, MSOE is just blocks away from the beautiful lakefront, the theater district, museums, sports and music venues, parks and shopping. To view more detailed information about MSOE, please visit www.msoe.edu/hr.

The above statements reflect the general details necessary to describe the principle functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

It is the policy of MSOE to provide equal employment opportunity to all individuals regardless of their race, ethnicity, color, creed, religion, sex, age, national origin, physical or mental disability, military and veteran status, sexual orientation, gender identity, genetic characteristics, marital status or any other characteristic protected by local, state or federal law. This policy applies to all jobs at the University and to all the terms, benefits, and conditions of employment/enrollment.

Job Code: 222
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