Trace SystemsProgram Administrator - PMOUS-FL-Tampa
Job ID: 2026-7040
# of Openings: 1
Category: Project/Program Management
Tampa, FL (5670)
OverviewJob Title: Program Administrator - PMO
Location: Tampa, FL
The position is pending contract award.ResponsibilitiesTrace Systems is actively recruiting for a Program Administrator to support the EAGLE-I contract onsite as part of the Trace Program Management Office in Tampa, FL.
The job responsibilities include, but are not limited to:
- Ensures timely, quality, compliant development and delivery of contract deliverables.
- Tracks & optimizes contract performance compliance, scorecards, and PMO processes.
- Drives risk/issue/action registers, prepares read-aheads, and orchestrates governance cadences (TEMs, ERB/CCB/TRR) including agenda planning and decision capture.
- Owns intake, validation, routing, and tracking of TARs (Travel Authorization Requests) and RIP/CTP (Request to Initiate Purchase / Consent to Purchase).
- Consolidates inputs from all sections into PM/DPM briefings, variance narratives, and KPI rollups.
- Coordinates delivery schedules and acceptance packages and tracks closure of PMO taskers.
- Builds/maintains the IMS at the direction of the PM/DPM.
- Backs up/assists travel coordinator if needed.
- Coordinates with the other PMO staff to ensure on-time, correct, compliant submissions to Government.
- Other duties as required.
Qualifications- An active, in-scope US Government issued Secret clearance.
- 5+ years senior administrative support on DoD programs including task order oversight, subcontractor management, personnel actions, deliverable tracking, timecard approvals, and program reviews.
- Advanced use of MS Office (Excel/PowerPoint), SharePoint, and meeting management skills demonstrated through burn rate tracking, spend plans, KPI rollups, executive briefings, program presentations, and maintaining SharePoint repositories while leading recurring program reviews.
- Mastery of action tracking, minutes/decision logs, and executive brief preparation shown by maintaining meeting minutes, action logs, deliverable records, and producing readaheads, variance narratives, KPI rollups, and executive briefings for PM/DPM and government stakeholders.
- Excellent written communication and professionalism with Government counterparts including CORs, KOs, GTLs, and senior officials.
Desired Qualifications:- Proven experience supporting FEDSIM programs and task orders, including contract administration, performance monitoring, and compliance with GSA/FEDSIM requirements.
- Strong working knowledge of federal contracting processes, particularly GSA schedules and FEDSIM procedures, with the ability to serve as the primary point of contact for program activities.
Education:Trace Systems:Trace Systems Inc. was founded to support and defend our nation's security interests at home and abroad-- whenever and wherever. We provide enterprise IT, engineering, full life-cycle communications, cybersecurity, cloud and virtualization services and solutions to the United States Department of Defense and other federal agencies.
To Apply: We invite you to put your talents to work by joining a growing team of dynamic professionals here at Trace Systems! Be part of a culture at our leading-edge company where you can achieve great things while fostering a satisfying and rewarding career progression. To learn more about our current openings, text 'tracejobs' to 97211 or apply directly through our website at:
www.tracesystems.com.
#jointracesystemsTrace Systems is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.
Equal employment opportunity, including veterans and individuals with disabilities.
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