Executive Assistant / Office Manager - Confidential Client
Uptown Dallas | 100% On-Site
$95K - $110K Base (DOE)
A highly respected, privately held, founder-led organization is seeking an
Executive Assistant
to support a Founder in a fast-paced, high-touch environment.
This is a
high-trust, high-discretion role
designed for an EA who has operated as a true right hand to a principal and understands the pace, complexity, and expectations that come with supporting a high net worth individual.
The Opportunity:
This is
not a traditional administrative role
.
The Executive Assistant will act as a
strategic partner and gatekeeper
to a Founder who is deeply involved in the business. The environment requires someone who is:
Highly intuitive and anticipatory
Comfortable operating with urgency, autonomy, and sound judgment
Experienced in managing the full scope of a principal's professional and personal world
You will play a critical role in enabling the Founder to operate at the highest level while supporting the day-to-day flow of both business and personal priorities.
Key Responsibilities:
Executive Support (Primary Focus)
Own and manage a complex, ever-evolving calendar with full accountability
Provide in-office, real-time support when the executive is present
Anticipate needs proactively (schedule shifts, meeting prep, day-of logistics)
Coordinate intricate travel, including private aviation logistics
Handle both business and personal requests with a high level of discretion
Act as a gatekeeper and strategic partner in managing priorities and time
Accounts Payable / Administrative Support
Code expenses and assist with bill pay
Partner on basic AP and bookkeeping functions
Maintain accuracy and confidentiality in financial processes
Office Management (Light)
Oversee general office operations and organization
Ensure a polished, well-run environment for a small team
What We're Looking For
Required Experience
7-15+ years of experience as an Executive Assistant
Proven experience supporting a
Founder, CEO, or high net worth individual (HNW/UHNW)
Experience in a
founder-led, privately held, or single-owner environment
Track record of operating in
high-complexity settings
(family office, private office, or similar)
Demonstrated ability to manage both
business and personal support seamlessly
Strong tenure in roles requiring
discretion, autonomy, and high-touch execution
Preferred Background
Experience in a
family office or private office environment
Exposure to
integrated personal + professional support
(travel, events, household coordination, etc.)
History of serving as a
true right hand / strategic partner
Who You Are
Professionally mature with exceptional judgment
Confident and proactive with the ability to
manage up effectively
Highly organized with strong command of complex scheduling and logistics
Polished communicator with strong executive presence
Naturally discreet with a deep understanding of confidentiality
Team-oriented with a
no-job-too-small mindset
Schedule & Environment
Standard hours: 9:00 AM - 5:00 PM (flexible based on executive's schedule)
Must be fully present and responsive when the executive is in the office
100% in-office in Uptown Dallas
Not a 24/7 role, but requires flexibility as needed
Compensation & Benefits
$95K-$110K base (depending on experience)
401(k) with company match
Comprehensive health, dental, and vision
Generous PTO + flexibility
Maternity leave benefits
Why This Role Stands Out
Direct exposure to and partnership with a Founder
Opportunity to operate as a
true extension of the executive
High-trust, high-impact position
Stable, collaborative, tight-knit environment
