Job Title: Accounts Receivable Specialist
Location: Paterson, NJ
Type: Fulltime
A well-established and growing manufacturing/distribution organization in Northern New Jersey is seeking a detail-oriented Accounts Receivable professional to support daily billing, cash application, collections, customer account management, and invoicing operations. This position works closely with sales, shipping, returns, accounting, and customers to ensure accurate financial processing and timely payment activity. Open to local candidates only.
Top 5 Must-Haves
- 3+ years of Accounts Receivable and billing experience in a manufacturing, distribution, or related environment
- Experience with invoicing, cash applications, collections, credit memos, and account adjustments
- Strong ERP system experience; Epicor experience highly preferred
- Proficiency with Microsoft Excel, reporting, and customer statement generation
- High school diploma required; Associate's degree in Accounting, Finance, or Business preferred
Job Summary The Accounts Receivable Specialist is responsible for managing daily AR activities including invoicing, cash receipts, collections, credit processing, customer account maintenance, and commission reporting. This role requires strong attention to detail, accuracy, and communication skills to support both internal departments and external customers. The ideal candidate will have experience handling high-volume billing and payment activity while ensuring customer accounts remain accurate and up to date. Key Duties & Responsibilities
- Research and respond to customer and sales department inquiries regarding invoices, statements, payments, and account activity
- Process daily cash receipts including wires, checks, and customer portal payment information
- Verify payment details and apply cash receipts accurately within the ERP system
- Generate and process daily invoices based on shipping documentation and packing slips
- Review invoices against purchase orders for pricing, quantities, and accuracy
- Issue customer credits and credit memos related to returns and RMAs
- Prepare and distribute customer statements as requested
- Assist with customer credit application processing and approvals
- Perform account adjustments and reconcile discrepancies as needed
- Run weekly aged receivables reports and follow up on past due accounts via email and phone
- Prepare monthly commission reports and coordinate approvals for processing
- Maintain organized filing and documentation for AR transactions and financial records
- Collaborate cross-functionally with accounting, sales, shipping, and returns departments to ensure accurate financial processing
