Overview: The Accounts Payable Coordinator is a mid-level position responsible for assisting the finance department in creating accurate and timely financial records for the organization in a fast paced environment. This position reports to the Controller. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Accounts Payable functions including but not limited to:
- Review all invoices for appropriate documentation
- Distribute signed checks as required
- Answer all vendor inquiries
- Maintain all A/P reports, spreadsheets and files
- Process employee expenses and payments
- Maintain 1099 compliance
- Process Intercompany Trade account invoices and payments
- Maintain vendor addresses and contact information
- Other Accounting functions including but not limited to:
- Daily cash flow management
- Bank account reconciliation
- Balance sheet reconciliation
- Prepare and post journal entries
- Multi-state sales and use tax accounting
- Fixed asset management and tracking
- Prepare accounting records to assess accuracy, completeness, and conformance to standards defined within the department.
- Assists in monthly and annual closings as assigned.
- Document and ensure proper keeping of financial records, making use of current technologies.
- Conformance and adherence to GAAP
Technical Competencies:
- Financial management
- Thoroughness
- Ethical conduct
- Time management
- Organization skills
- Data entry management
- Communication proficiency
- Strong initiative
Supervisory Responsibilities: This position does not require supervisory responsibilities. Work Environment: This position operates in a professional office environment. This role routinely used standard office equipment such as computers, phone, photocopiers, filing cabinets, and fax machines. Physical Demands: This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. Is subject to lifting over 10 pounds. Position Type/Expected Hours of Work: This is a full-time position. Days and hours is work are Monday through Friday 8:00am to 6:00pm. Occasional evening and weekend work may be required as job duties demand. Travel: No travel is required for this position. Required Education and Experience:
- Minimum of 2 years of experience in a related role
- Associate's Degree in Finance or Accounting
Preferred Education and Experience:
- 3+ years of experience in a related role
- Bachelor's Degree in Finance or Accounting
Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice.
