Office Management
- Perform reception duties, including greeting visitors, answering phones, and managing office entry.
- Manage mail and courier services.
- Order and maintain office stationery, kitchen supplies, and other consumables.
- Administer building access.
- Maintain visitor log and communication across the site.
- Coordinate logistics for company training, offsites, and conferences.
-Key contact for company expense reporting in Concur.
- Manage and maintain apparel and marketing merchandise.
Administrative Coordination
- Prepare and edit reports, presentations, and HR/office-related documents.
- Assist in coordinating various HR and office projects, ensuring deadlines are met.
- Serve as a central contact for internal and external stakeholders with professionalism.
- Coordinate meetings, roundtables, and site visits including preparing agendas, presentations, and other executive materials.
- Assist leadership with company sponsorship and donation process.
HR Support
- Maintain documentation requirements for online employee files.
- Initiate and manage pre-employment screening process with HR Ops and outside vendors.
- Prepare and process employment verification letters.
- Coordinate and track service award programs.
- Manage employee changes in CDK.
- Serve as reporting backup for HR data, ensuring accuracy and confidentiality.
- Prepare and maintain new hire documentation and assist with onboarding processes and orientation sessions.
Executive Support
- Manage complex calendars across multiple sites and time zones.
- Track action items, priorities, and deadlines to support follow-through.
- Coordinate travel arrangements and expense reporting for the VP.
- Prepare and submit VP expense reports in Concur for approval.
