Role: Administrative Coordinator / Administrative Assistant
Location: Elma, NY 14059
Shift: Part Time (20hrs/week) 10 :00 am - 2:00 pm Mon - Fri
Duration: 12 months with possible extension
Overview:
Provide comprehensive administrative and coordination support to assigned teams under general direction. This role involves managing schedules, coordinating meetings and events, handling travel arrangements, and ensuring smooth day-to-day operations through effective organization and communication.
Key Responsibilities:
- Coordinate meetings, events, and team activities including catering and logistics
- Manage calendars, schedule appointments, and organize team activities
- Book travel arrangements and process expense reports in a timely manner
- Draft, format, and distribute documents, memos, and communications
- Order office and event supplies and coordinate with vendors
- Collaborate with internal teams and other administrative staff
- Ensure administrative processes are completed efficiently and on schedule
- Maintain responsiveness and provide support to stakeholders
Required Qualifications:
- Associate degree or equivalent work experience
- Minimum 2 years of administrative, coordination, or office support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)
- Strong organizational and multitasking abilities
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Ability to work independently and manage multiple priorities
Preferred Qualifications:
- Bachelor's degree preferred
- Experience supporting multiple teams or stakeholders
- Familiarity with event coordination and vendor management
