One of the leading financial services firm in Chicago is seeking a highly skilled Executive Assistant to support a team of Managing Partners. This firm has a strong team and close knit office culture and very little turnover because of the environment they have created. The ideal candidate will bring an energetic and can-do attitude, a strong sense of ownership, and a dedicated, high-performance work ethic. This role offers a very competitive salary of $125k-150k, commensurate with experience and a comprehensive benefits package is offered, including medical and dental insurance as well as generous PTO.
Key Responsibilities of the the Executive Assistant:
- Provide high-level administrative support to 3 Partners, including complex calendar management, meeting coordination, and travel arrangements
- Serve as a primary point of contact for internal and external stakeholders, managing communications with professionalism, discretion, and responsiveness
- Prepare and edit reports, presentations, and correspondence with a strong focus on accuracy and attention to detail
- Coordinate meetings end-to-end, including agenda preparation, materials distribution, logistics, and follow-up tracking of action items
- Manage expense reporting, invoice processing, and related financial documentation in accordance with company policies
- Support project coordination efforts to ensure deadlines, priorities, and deliverables are met efficiently
- Maintain strict confidentiality while exercising sound judgment in handling sensitive and time-sensitive information
Qualifications of the Executive Assistant:
- 5+ years of Executive Assistant experience, with financial services, private equity of investment banking experience strongly preferred
- Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and familiarity with expense management and CRM systems
- Proven ability to manage multiple priorities in a fast-paced, high-performance environment with strong attention to detail
- Excellent written and verbal communication skills with a polished, professional demeanor
- Strong problem-solving skills with the ability to anticipate needs and operate proactively in support of senior leadership
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