Acquisition & Utilization Specialist
Major duties:
- Renders expert contract pre-award and post award expertise to all Administrative and Clinical Service lines within the VA Healthcare System (HCS) and supported catchment area.
- Subject matter expert in the acquisition process. Develops procedures, policies, and supporting artifacts to ensure procurement activities are consistent with Federal Acquisition Regulations (FAR), VA Acquisitions Regulations (VAAR) and other federal procurement laws and regulations.
- Coordinates with Network Contracting Activity (NCA) and VA HCS leadership, clinical service customers, Contracting Officers Representatives (CORs), logistics staff, and other stakeholders to develop and execute acquisition strategies.
- Conducts analyses and recommends courses of actions to ensure that various clinical and administrative service requirements have addressed considerations such as construction, budgeting, supporting manpower and other factors.
- Establishes, expedites, and reviews consolidation of, all procurement packages, including unique, emergent, and complex requirements, to meet timely and technical needs of assigned acquisitions.
- Independently develops performance work statements and objectives, cost benefit analysis, gap analysis, sole source justifications, past performance, quality assurance surveillance plans (QASP), market research, independent government estimates, evaluation criteria, options, funding, delivery schedules, lead times, and reporting requirements.
- Develops sole source justifications in relation to cost, limited availability or unusual nature, when the health care resource need is either unique in the medical community, or is subject to maximum utilization only through health care resources contracting, and identifies other alternative sources that exist within the local, regional or national geographical areas.
- Establishes and maintains controls to ensure that contracts are executed in accordance with terms.
- Advises on all phases of negotiation with the contract specialist/contracting officer for contract modifications, change orders, supplemental agreements. and delivery order processes including requirements, definition, justification, and approval for service contract extension, method of contracting, evaluation of proposals, and all phases of contract administration.
- Troubleshoots various setbacks or delays. Keeps abreast of procurement status, and takes necessary actions to correct problems. Oversees and ensures compliance with the terms of contracts, to determine the reasonableness of contract modifications. Reviews audits to determine if changes are required for facility to ensure compliance with the terms of contracts.
- Produces required documents for internal and or external audits of contracts by the Joint Commission, financial consultants, OIG, GAO, VISN, congressional inquiries, etc. Collaborates with stakeholders, executive leadership, and key decision makers to correct deficiencies noted by the auditors.
- Performs other duties as assigned.
Work Schedule: Full time, Monday - Friday, 7:30am - 4:00pm
Telework: For approved ad-hoc purposes only. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Acquisition & Utilization Specialist/ PD99810S
Relocation/Recruitment Incentives: Not authorized
