Position Type: Administration/Business Manager Date Posted: 5/26/2026 Location: School Administrative Unit 53 Date Available: 06/15/2026 Closing Date: 06/26/2026 Job description: Assistant Business Administrator Primary Responsibility The Assistant Business Administrator assists in ensuring that all business functions of the SAU and member districts are managed efficiently and effectively. Responsibilities include monthly and annual financial reporting, payroll support, human resources support, reconciliations, food service oversight, assist with budget development, and complex financial management and analysis. Knowledge, Skills, and Abilities
- Ability to apply Generally Accepted Accounting Principles (GAAP) to analyze financial information and prepare financial reports in accordance with the New Hampshire Financial Accounting Handbook for School Districts.
- Ability to meet annual, quarterly, and monthly deadlines, including compiling district and SAU information for required reports to the New Hampshire Department of Education and Department of Revenue Administration.
- Ability to assist in the preparation of annual district budgets.
- Ability to read and interpret accounting statements, business correspondence, government regulations, contracts, and procedural manuals.
- Ability to identify problems, collect and analyze data, establish facts, and draw valid conclusions.
- Strong written and verbal communication skills.
- Ability to provide leadership, direction, and training to accounting staff in accounting practices and procedural development.
- Strong organizational, analytical, and problem-solving skills with attention to detail.
Responsibilities of the Position
- Manage cash flow for districts, including establishing schedules and monitoring cash balances with district treasurers.
- Perform bank reconciliations for all districts and the SAU.
- Manage Food Service operations, including:
- Profit and loss monitoring
- Applications for all districts
- Free and reduced lunch status
- Claim submissions for school lunch and FFVP
- Kitchen inspections and procedural compliance
- Inventory and receivables management
- Annual commodity agreements
- Manage and process cash receipts, prepare deposits for district treasurers, and post transactions to the financial system.
- Oversee Property Liability Trust insurance, including renewals, claims, inquiries, and certificates of insurance.
- Process transfer requests and account journal entries.
- Manage TD Bank administration, including establishing online users and maintaining user permissions.
- Oversee and assist with audit preparation and reporting, including fixed assets, post-employment benefits, accounts payable, and accounts receivable.
- Update weekly and monthly budget projection reports in Infinite Visions.
- Oversee and assist Trustees of Trust Funds with requests and deposits related to voted warrant article funding.
- Maintain trust fund ledgers.
- Assist the Business Administrator with year-end closeout procedures, including but not limited to:
Treasurer reconciliations General ledger entries Payroll accruals Closing Funds 002, 004, 005, 007, and 009 Updating year-end expenditure reports Updating revenue reports DTF account reviews Vacation accruals
- Manage and secure utility contracts.
- Assist the Business Administrator with Requests for Proposals (RFPs) and Requests for Qualifications (RFQs).
- Create and maintain process and procedure manuals for assigned duties.
- Perform IVEE administration, including user setup, access changes, adding budget lines, and troubleshooting system issues.
- Provide backup support for approving requisitions and purchase orders for SAU districts.
- Assist in the preparation of state and federal forms and reports.
- Provide backup support for the Staff Accountant, as necessary.
- Provide backup support for district meetings, as necessary.
- Assist the Business Administrator as needed.
- Assist the Co-Superintendents as needed.
Covering Duties Assist with any tasks requiring immediate attention in the absence of other personnel.
