Office Administrator
Cheney, Washington
Monday-Friday | Full-Time | In-Office Role
Pay: $22.00$28.00 per hour starting wage, based on experience. Structured increases at 90 days, 6 months, and 1 year, with annual reviews after that.
About Haakon
Haakon Industries is a manufacturing company whose mission is to breathe life into an advanced and responsible future. We accomplish that by building engineered-to-order products of exceptional quality, solving challenges with technical and sustainable solutions, and maintaining strong working relationships across our teams, customers, and communities.
This role is a key part of keeping our operation running smoothly every day.
About the Role
We are hiring a full-time Office Administrator to support the daily operations of our front office and administrative functions across the business.
This role is much more than answering phones or sitting at a desk. The Office Administrator is often the first interaction employees, customers, vendors, candidates, and visitors have with Haakon. We are looking for someone who creates a welcoming, organized, professional atmosphere while helping keep a fast-paced manufacturing operation running smoothly behind the scenes.
This role supports multiple departments including operations, engineering, HR, supervisors, leadership, and visiting customers. The right person for this role is organized, dependable, service-oriented, adaptable, and comfortable balancing a wide variety of responsibilities throughout the day.
What You'll Do
Front Office & Customer Support
- Answer and direct incoming phone calls
- Greet customers, vendors, candidates, and visitors professionally
- Collect, sort, and distribute incoming mail
- Coordinate calendars, meetings, and scheduling requests
- Support customer visits with lunches, swag, hotel arrangements, and logistics
- Help maintain a positive and professional office atmosphere
- Update communication boards and town hall slides
Administrative Support
- Scan, organize, and maintain digital and physical documents
- Print, laminate, and prepare documents for departments as needed
- Support onboarding activities including new hire photos
- Assist with travel coordination and scheduling logistics
- Support office supply inventory and shared office organization
- Coordinate office lunches and employee engagement activities
- Assist with invoicing and administrative coordination with Richmond
Operational Support
- Support supervisors and engineers with administrative requests
- Upload and organize production and QC documentation
- Maintain office and PPE supply areas
- Support shipping documentation and QC packet preparation
- Assist with process improvement and organization efforts across departments
What We're Looking For
3+ years of administrative, office management, coordinator, or customer support experience preferred
Strong Microsoft Office skills including Outlook, Excel, and Word
Strong written and verbal communication skills
Ability to manage multiple priorities in a fast-paced environment
Strong organizational skills and attention to detail
Professionalism and discretion handling confidential information
Reliable, dependable, and self-motivated
Strong customer service mindset and positive attitude
Comfortable supporting multiple departments and personalities throughout the day
You'll Do Well Here If
You naturally help create a positive atmosphere around you
You like staying organized and keeping things running smoothly
You anticipate needs before problems happen
You take ownership without needing constant direction
You communicate professionally with both office staff and production teams
You can balance urgency with accuracy
You enjoy supporting people and solving problems behind the scenes
You adapt well when priorities shift throughout the day
The Work
Fast-paced manufacturing office environment
Frequent interaction with employees, leadership, customers, and vendors
Primarily office-based with regular movement throughout the facility
Multi-tasking and shifting priorities are part of the daily workflow
Benefits
100% employer-paid medical and dental
Paid time off and paid holidays
401(k) with company match
Stable, long-term employment
Opportunities to grow within the organization
Why People Stay at Haakon
Team-first environment where people support each other
Clear expectations and accountability
Stable work with consistent hours
Opportunity to grow skills and support multiple areas of the business
Work that directly contributes to the success of the operation
Additional Requirements
Must be able to maintain professionalism and confidentiality
Must be comfortable working onsite in a manufacturing environment
Pre-employment drug screening required
Pro Tip
We receive a high volume of applicants. Want to stand out? Include a few sentences about why this role interests you and what makes you a strong fit for Haakon.
