"All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment".
Job Title: Administrative Assistant - Senior
Location: Marlborough, MA (01752)
Duration: 4 months (Possible extension)
Pay rate: $34.50/hr. on W2
Job Description:
- The Administrative Assistant will support 3 VPs within Global Sourcing and Procurement.
- This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices.
- Independently ensures office systems and divisional procedures, policies and practices are administered effectively.
- Schedules and maintains multiple calendars of appointments and meetings.
- This Admin will be managing calendars in different time zones (Canada and Europe), therefore attention to detail is important.
- Coordinates travel itineraries and process expenses
- Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature
- Involves appropriate Associates from other departments or divisions to resolve issues.
- Organizes and maintains files, record keeping systems, and office layout
- Oversees and monitors administrative projects. Performs other duties as required or directed
- Organizes meetings (Catering, Booking Rooms, Follow up, etc.)
- Back-up Support to other Admins
- Manages and administers various documents and spreadsheets
- Responsible for creating and updating Power point decks
- Acts as Proxy for certain systems as needed
- Support meetings, training and conferences with prep and logistics needs
- Plans and participates in department initiatives such leadership meetings.
- Communicates pertinent information among appropriate departments
Requirements:
- 10 plus years Administrative experience in a corporate setting required. We are looking for Senior level talent
- Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment
- Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
- Excellent communication manner, solid written and verbal communication skills and must be customer service oriented
- Able to effectively manage confidential and sensitive information
- Must thrive in a very busy atmosphere
- Proven success of juggling many things at one time and ability to shift gears and prioritize
- Willingness to learn, take direction well and be a team player
- Ability to focus and get the job done while avoiding distractions
- Former experience scheduling meetings, managing multiple different time zone calendars, arranging travel schedules and processing expenses critical
- Strong ability to build relationships and collaborate with team members and other admins
- Great at being resourceful and leveraging relationships to problem solve
Preference:
- Oracle (expense version) and Workday experience
About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities
ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.
