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Customer Service Specialist

BY Recruiting • Clarkston, Michigan • 2d ago

Key Responsibilities

Act as a customer advocate within the organization, ensuring high satisfaction levels.
Respond to phone, email, and fax inquiries within a set timeframe.
Process and manage sales orders accurately, adhering to established procedures.
Follow customer service best practices to enhance efficiency and satisfaction.
Monitor and ensure timely order entry, shipment processing, and invoicing.
Build and maintain strong relationships with customers, sales representatives, and internal teams.
Analyze customer inventory reports to manage stock levels and optimize order fulfillment.
Oversee custom stock programs, blanket purchase orders, and consignment inventory to prevent stock shortages or excess.
Collaborate with sales teams to enhance freight consolidation efforts and cost-saving strategies.
Handle return requests and process necessary adjustments efficiently.
Manage shipping documentation, including bills of lading, to meet processing deadlines.
Provide support to fellow team members in their absence, covering various administrative and customer service duties.
Participate in continuous improvement initiatives, training programs, and performance evaluations to enhance service quality.
Contribute to process improvement discussions, training sessions, and team development activities.
Document and escalate customer concerns regarding products or services to management.
Develop a thorough understanding of company products and account-specific details.
Engage in operational efficiency meetings and contribute to process optimization discussions.
Travel as needed for on-site customer engagement and account management support.

Qualifications & Skills

Minimum of two years of customer service experience, preferably in a related industry.
Strong ethical standards and professionalism in daily interactions.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Publisher).
Excellent organizational and multitasking skills with the ability to manage multiple projects.
Ability to work independently, take initiative, and execute tasks effectively.
Strong written and verbal communication skills for diverse audiences.
Ability to interpret and follow written and verbal instructions, including process guidelines.
Competency in basic mathematical functions, including arithmetic and unit conversions.