Position Summary:
The HR Generalist is responsible for supporting the day-to-day human resources operations while working within the mission, vision, and core values of the organization. This position plays a key role in creating a welcoming and professional employee experience from recruitment through onboarding and ongoing employment support. The HR Generalist serves as a primary point of contact for employees, applicants, and new hires and is responsible for coordinating onboarding, orientation, employee follow-up meetings, scheduling, HR administration, and payroll support while maintaining strict confidentiality.
This role requires strong organizational skills, attention to detail, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Essential Duties and Responsibilities:
- Coordinate and manage all onboarding activities for new hires, including pre-employment documentation, scheduling, communication, and orientation logistics.
- Serve as the primary point of contact for new employees during the onboarding process.
- Conduct and coordinate employee orientation sessions.
- Schedule interviews, onboarding meetings, orientation sessions, and other HR-related meetings.
- Greet applicants, candidates, new hires, employees, donors, guests, and visitors in a professional and welcoming manner.
- Facilitate 30-day, 60-day, and 90-day employee check-in meetings and track completion.
- Provide reporting and data related to recruitment, onboarding, turnover, vacancies, and new hire trends.
- Maintain accurate employee personnel and onboarding files in accordance with organizational and legal requirements.
- Assist with recruitment processes including job postings, interview coordination, candidate communication, and onboarding preparation.
- Coordinate with IT and department leaders regarding new hire setup, equipment needs, access requests, and distribution lists.
- Support employee engagement and retention initiatives.
- Assist with maintaining HR documents, forms, policies, organizational charts, and intranet updates.
- Provide payroll backup support as needed, including assisting with timecard review, payroll processing support, and employee payroll-related questions.
- Assist employees with HR-related questions and direct them to appropriate resources.
- Support compliance efforts related to onboarding documentation, I-9 completion, and required training.
- Prepare HR-related reports, spreadsheets, correspondence, and presentations.
- Assist with coordination of employee events, trainings, wellness initiatives, and staff meetings.
- Maintain confidentiality of employee, organizational, and donor information.
- Assist with special HR projects and other duties as assigned.
The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time. Employment is at-will and this job description is not an employment contract and nothing herein shall be deemed to create in any way whatsoever an employment contract.
Qualifications and Success Factors
- Bachelor's degree in Human Resources, Business Administration, or related field preferred.
- Minimum of 2–4 years of human resources, onboarding, administrative, or employee support experience preferred.
- Strong interpersonal and customer service skills with the ability to interact professionally with employees, applicants, leadership, donors, and community members.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Excellent written and verbal communication skills.
- Strong attention to detail and organizational skills.
- Ability to maintain confidentiality and exercise discretion.
- Experience with HRIS/payroll systems preferred; Paylocity experience strongly preferred.
- Proficient in Microsoft Office including Outlook, Word, Excel, and Teams.
- Ability to adapt to new technology and business processes.
- Experience coordinating meetings, schedules, and onboarding activities preferred.
- Ability to work collaboratively across departments and build positive working relationships.
