The University of Virginia's Department of Parking and Transportation (P&T) seeks a dedicated and organized Event Parking Operations Specialist to support the logistics and execution of university events. This role is critical in ensuring smooth transportation and parking experiences during a wide variety of high-profile and routine events, including athletic games, Final Exercises (graduation), student move-in/move-out, conferences, workshops, and alumni gatherings. The successful candidate will support both on-site and administrative operations and must be comfortable working in a dynamic environment that includes both office and field assignments.
Responsibilities
- Support the Special Event Operations Coordinator in planning and delivering all P&T-managed events.
- Coordinate with internal teams and external partners for event planning, logistics, and follow-up.
- Utilize parking management systems to manage event requests, approvals, billing, and closure.
- Respond to public inquiries and concerns with professionalism and accuracy.
- Maintain clear documentation of event procedures and operational plans.
- Train part-time and student staff on event procedures, including the use of payment systems, signage, radios, and other equipment.
- Support continuous improvement of event parking operations.
- Use the parking and event management system to schedule, track, and document resources and activities.
- Support event planning through data entry, coordination, and communication with team members and event hosts.
- Assist with reporting and follow-up to ensure events are properly documented and closed out.
- Drive University vehicles across Grounds to inspect parking facilities, traffic conditions, and event setups.
- Transport, post, and remove event equipment including signs, barricades, and traffic cones.
- Staff event locations to assist with customer service, verify access credentials, and manage payment systems.
- Provide on-site coordination and communication with event staff to ensure smooth operations.
Minimum Qualifications
- Bachelor's degree or combination of education, experience, and or certifications in lieu of degree requirement.
- Experience: 3+ years of relevant experience.
Preferred Qualifications
- Experience with event parking technologies such as mobile payment platforms, web-based registration tools, and variable messaging systems.
- Relevant experience or education in event operations, parking/mobility services, public administration, or business administration.
Knowledge, Skills, and Abilities:
- Excellent interpersonal, written, and verbal communication skills.
- Strong collaboration and problem-solving skills in a team environment.
- Ability to manage time effectively and respond to changing priorities.
- Self-motivated, adaptable, and comfortable working independently or as part of a team.
- Willingness to learn new systems and technologies.
- Availability to work flexible hours, including evenings, weekends, and outdoors in varying weather conditions.
This position is designated Essential Personnel and is based in Charlottesville, VA. Additional Requirements Background checks, pre-employment health screenings, and drug screenings will be conducted on all new hires prior to employment. This position will not consider candidates who require immigration sponsorship now or in the future. How to Apply External applicants apply HERE. Please complete the application and attach the following documents:
Internal applicants may search and apply for jobs on the UVA Internal Careers website . Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required. Upload all materials into the resume submission field. Applications without all required documents will not receive full consideration. Contact For questions about the application process, please contact Eric Allen
[email protected] . PHYSICAL DEMANDS
- Ability to lift, carry, and move objects up to 50 lbs. (e.g., traffic cones, barricades, signage).
- Frequent walking, standing, bending, and working outdoors in varying weather conditions.
- Manual dexterity to handle signs, payment equipment, computer keyboards and small tools.
- Ability to operate vehicles safely in accordance with University policies.
Job Profile J1645 - Events and Venues Operations and Service 3 Career Stream and Level Operations and Service-O3 The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment .
