Human Resources Payroll Manager
Position Summary
The Human Resources Payroll Manager is responsible for overseeing and processing multi-jurisdictional payroll functions across the United States (including Ohio and Minnesota) and Canada. This role ensures payroll accuracy, compliance with federal, state/provincial, and local regulations, and maintains strict confidentiality while supporting employees and leadership.
Key Responsibilities
- Supervise and support payroll staff as needed
- Process and distribute employee wages via direct deposit
- Manage and process payroll for U.S. (Ohio and Minnesota) and Canada employees
- Ensure compliance with all applicable federal, state, provincial, and local payroll laws and regulations
- Calculate and ensure accurate tax withholdings, including U.S. (federal, state, local) and Canadian (federal and provincial) taxes
- Prepare and complete payroll reports in a timely manner
- Maintain strict confidentiality of all payroll and employee records
- Investigate and resolve discrepancies in payroll, timesheets, and pay records
- Ensure adherence to payroll policies, procedures, and legal requirements across all jurisdictions
- Process employee status changes, including job titles, pay rates, and exemptions/classifications
- Respond to employee inquiries regarding pay, deductions, attendance, and timekeeping
- Coordinate and track leave requests and absences in compliance with regional regulations
- Maintain payroll systems and accurate recordkeeping
- Process payroll for all employees for each pay period (including full-time and part-time)
- Perform paycheck corrections and adjustments as needed
- Monitor and verify payroll-related financial data and reporting
- Manage 401k and partner with Benefits Manager
Qualifications & Requirements
- Strong attention to detail and high level of accuracy
- Excellent organizational and clerical skills
- Strong communication skills, both written and verbal
- Working knowledge of U.S. payroll laws (including Ohio and Minnesota) and Canadian payroll regulations
- Familiarity with multi-state and international payroll processing
- Knowledge of wage and hour laws, tax regulations, and compliance requirements
- Ability to manage multiple priorities in a fast-paced environment
- Strong customer service mindset; internal and external customers
Required Skills & Competencies
- Proficiency in payroll systems (Dayforce) and software (multi-country experience preferred)
- Strong math, accounting, and bookkeeping skills
- Experience with spreadsheets (e.g., Excel)
- Data entry and record-keeping expertise
- Ability to meet tight deadlines
- Sound decision-making and problem-solving skills
- Ability to work independently with minimal supervision
- Strong attention to detail and organizational skills
- Effective interpersonal and communication skills
- Five (5) years of payroll experience preferred
Core Payroll Functions
- Calculate employee net pay based on wages, benefits, and deductions across U.S. and Canada
- Maintain payroll processing systems and accurate employee records
- Ensure timely and accurate payroll processing for all jurisdictions each pay cycle
- Respond to payroll-related inquiries and resolve discrepancies
- Maintain compliance with company policies and all applicable legal requirements
This position reports directly to the SVP/ CPO of Human Resources.
