Position Title: Assistant Project Manager (Hawaii Drilling & Pump Service) (Req #: 237)
Location: Waikoloa, HI
Job Category: Project Administration
Date Posted: 06/11/2025
Pay Range: $75,000.00 - $110,000.00
Application Instructions We appreciate you choosing Hawaii Drilling & Pump Service for your future career opportunity. Please complete the online application and attach your resume. We will review your application and contact you regarding the next steps.
Thank you,
HDPS Recruiting Team
Position Description Hawaii Drilling & Pump Service (HDPS) is a vibrant and expanding company committed to excellence in our industry. With a team of dedicated professionals, we take pride in delivering exceptional service to our clients. As we continue to grow, we are excited to welcome a talented Assistant Project Manager to join our team in Kapolei, Hawaii, and contribute to our continued success.
Experience- Construction experience: 2-3 years minimum (Required)
- Highly Skilled in Microsoft Office, Outlook, Excel, Word, Project, AutoCad Lite, and PDF editing: 3 years (Required)
- Reading plans and specifications: 3 years (Required)• Understands project procedures and administrative process from beginning to completion
Hours: Monday through Friday, 7:00 AM to 5:00 PM (1-hour lunch break)
Reports to: Project Manager(s) or as assigned
GENERAL RESPONSIBILITIESResponsible for assisting with administering the technical and financial aspects of assigned projects. Works closely with Owners, subcontractors, vendors, utility companies, and local state and federal agencies to ensure work is being completed on schedule and on budget. Reports to the Project Manager or others as assigned. Works harmoniously with the craft and salaried employees.
SPECIFIC DUTIES- Analyzes information gathered at site inspection, blueprints, specifications, proposals, and other documentation.
- Coordinates/Conducts preconstruction to identify potential risks. Verifies original site conditions and attends preconstruction meetings.
- Coordinates project schedule and monitors overall construction progress.
- Reviews subcontract quotations with the Project Estimator. Participates in subcontract negotiations and subcontract preparation. Works directly with subcontractors and monitors subcontractor pay estimates/submittals. Keeps the Project Manager advised of progress and checks subcontractor work to ensure conformity with project plans and specifications. Coordinates subcontractor meetings, as required.
- Reviews vendor/supplier quotations with Project Estimator/Manager. Timely orders all contract materials remain abreast of delivery schedules and inventories, and all delivered materials. Works directly with vendors/suppliers. Monitors all required submittals (Certificates, shop drawings, catalogue cuts, samples, etc.) and ensures that all pay invoices are reviewed, phase coded, approved, and submitted for payment. Keeps the Project Manager advised of delivery schedules and checks materials to ensure they conform to project plans and specifications.
- Maintains project files, such as plans, specifications, budget information, schedules, correspondence, and design changes.
- Coordinates quality control testing and inspection by various agencies and/or third parties.
- Obtains necessary utility clearances and required permits.
- Reviews and approves purchase order commitments for job-specific purchases.
- Confirms the adherence to specifications and resolves conflicts.
- Identifies equipment needs, creates forecasts, and manages for responsible equipment utilization.
- Under the direction of the Project Manager, estimates, prepares, and submits Change Order requests to the Owner and negotiates Change Orders with the Owner, including all costs associated with the change, including direct labor costs, equipment costs, material costs, subcontract costs, and project overhead costs. Maintains the current Change Order Log and follows up with the Owner on approvals
- Oversees the implementation of comprehensive safety plans, hazard analysis, safety meetings, method statements, and safe working practices, as required by the Company and regulatory agencies. Continued mentoring of field staff employees in the area of safety practices.
- Performs safety observations and ensures that deficiencies are corrected immediately.
- Prepares and processes all project closing documentation ("as-built" drawings, operation and maintenance manuals, acceptance letters, Notice of Completion, Well Completion Reports, final billing invoices, and retention billing) and obtains lien releases from subcontractors and material suppliers.
- Regular attendance is required for the position.
Position Requirements Required Education, Experience, and Technical KnowledgePOSITION QUALIFICATIONS
- Builds Effective Teams - Building strong identity teams that apply their diverse skills and perspectives to achieve common goals.
- Communication - Ability to communicate effectively with others using the spoken word and ability to communicate in writing clearly and concisely.
- Customer Focus - Building strong customer relationships and delivering customer-centric solutions.
- Decision Making - Ability to make critical decisions while following company procedures.
- Interpersonal Savvy - Relating openly and comfortably with diverse groups of people.
- Nimble Learning - Actively learning through experimentation when tackling new problems, using both successes and failures as learning fodder.
- Optimizes Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
- Plans and Aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.
- Safety Awareness - Ability to identify and correct conditions that affect employee safety.
- Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
SKILLS AND ABILITIES
- Education: High School Graduate or General Education Degree (GED), Bachelor's Degree (four-year college or technical school) or equivalent experience preferred.
- Experience: 1.50 plus years of experience in construction preferred
- Computer Skills: Must have computer experience using HCSS Heavy Job, Microsoft Word, Exceland Project and other software as required.
- Certifications & Licenses: Valid Driver's License with clean driver's abstract; Obtains and maintains CPR, AED, and First Aid certification.
- Other duties as assigned.
Pay Range $75,000-110,000/yr
BenefitsWe offer employees (and their families) medical, dental, vision, disability, and basic life insurance. Employees are able to enroll in our company's 401 (k) plan, as well as a profit-sharing plan.
Equal Opportunity Employer We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.
Equal employment opportunity, including veterans and individuals with disabilities.
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