Villanova UniversityAquatics CoordinatorPosting DetailsDo you have questions about the application process? If so, please refer to the Applicant FAQ's.
Posting Details (Default Section)
Posting Number:20260030SPosition Title:Aquatics CoordinatorPosition Type:StaffLocation:Villanova, PARecruitment Type:Internal/External ApplicantsWork Schedule:full-time/12-monthsAvg Hours WeekDepartment:775-Athl - IntramuralsPosition Summary:
Why work at Villanova?- Join a mission-driven organization. Since Villanova University's founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
- Villanova has been included among the nation's best colleges and universities. VU's inclusion again in U.S. News & World Report's 2025 "Best Colleges" rankings is another indication of the University's continued prominence and forward momentum.
- Villanova's most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.
The Aquatics Coordinator supports the daily operation of Villanova's natatoriums across all Villanova campuses, including Cabrini, by coordinating pool schedules, lifeguard staffing, safety systems, aquatic programming, and facility readiness. Working under the direction of the Director of Fitness & Recreation - Aquatics, Operations & Risk Management, this role ensures that aquatic facilities and programs operate safely, efficiently, and in compliance with University policies and regulatory standards.
This position focuses on execution and coordination of aquatic operations, lifeguard workforce management, program delivery, and stewardship of resources that enable recreation, club sports, rentals, and varsity aquatic events to function smoothly.
Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been, and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/ Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values.
Duties and Responsibilities:
Aquatics Operations- Coordinate daily pool schedules for recreation swim, club sports, rentals, lessons, and aquatic programming across Villanova and Cabrini.
- Work with professional staff, lifeguards, Facilities, Custodial Services, and third-party vendors to support natatorium readiness.
- Assist with game-day aquatic operations for varsity Swimming & Diving and Water Polo.
- Coordinate operational setups, equipment checks, and facility readiness tasks.
- Submit and track work orders and service requests.
- Maintain pool equipment, rescue gear, and chemical supplies.
- Support facility improvement and renovation projects involving natatoriums.
- Support aquatics-related camps and rentals in coordination with the Dixon Center.
Lifeguard & Workforce Coordination- Coordinate hiring logistics, onboarding, scheduling, and coverage for approximately 40 student and part-time lifeguards.
- Maintain records for certifications, training, schedules, and employment status.
- Submit personnel and payroll documentation in accordance with University processes.
- Provide day-to-day supervision, guidance, and feedback.
- Support ongoing staff training and emergency preparedness.
Risk & Compliance Support- Implement aquatic safety plans, emergency action plans, and compliance protocols.
- Track and verify lifeguard certifications and renewals.
- Perform and document monthly AED tests.
- Support inspections, audits, and regulatory reviews led by the Director.
- Maintain safety logs and incident documentation.
- Stay current on aquatics best practices through professional development.
Aquatics Programming & Participation- Coordinate scheduling and logistics for aquatic programs, lessons, rentals, and special events.
- Track daily open-swim participation and utilization.
- Support outreach and engagement for aquatic programs.
Fiscal & Resource Stewardship- Monitor lifeguard staffing levels and natatorium operating costs.
- Support accurate payroll, purchasing, and inventory tracking.
- Assist with revenue-generating aquatic programs and rentals.
- Steward equipment, supplies, and chemicals to promote safe and efficient operations.
Other- Perform other duties and assist with projects as assigned.
Minimum Qualifications:
Formal Education• Bachelor's degree in Recreation Management, Sports Management, Physical Education, or a related field, or an equivalent combination of education and relevant experience.
• First Aid, CPR, and AED certification (must be obtained within a specified period after hire).
• PA Pesticide Applicator and Category 24 License (must be obtained within a specified period after hire).
• Lifeguarding certification. (must either be active or previously held and then reactivated within a specified period after hire).
Work Experience• 0-2 years of experience in aquatics, pool operations, athletics, campus recreation, or a related student-centered environment.
• Relevant student employment, internships, or graduate assistantships in aquatics, recreation, or athletics may be counted toward experience.
• Experience working in a customer-facing or student-facing environment.
• Experience working as a lifeguard.
Work Skills (e.g., written and verbal communication skills)
• Strong customer service skills and the ability to engage effectively with a diverse campus community.
• Strong organizational skills with attention to detail.
• Clear verbal and written communication skills.
• Ability to prioritize tasks, adapt to changing operational needs, and make sound decisions in a dynamic facility environment.
• Ability to work collaboratively and provide guidance to student employees.
• Ability to learn recreation management systems and equipment tracking workflows.
Specific Job Knowledge (e.g., knowledge of principles and procedures related to field and area)
• Familiarity with pool operations, equipment, and basic aquatics safety practices.
• Understanding of risk management and customer service expectations in recreational settings.
• Commitment to student development, wellness, and fostering an inclusive and supportive environment.
• Familiarity with pool mechanical systems or willingness to learn.
Equipment Knowledge• Proficiency with standard computer applications (e.g., Microsoft Office, email, scheduling tools).
Other:• Ability to work early mornings, evenings, and weekends based on facility needs.
Preferred Qualifications:
Formal Education• Bachelor's Degree.
Work Experience• 1-2 years of experience in aquatics, pool operations, athletics, or campus recreation.
• Experience supervising, mentoring, or training student employees.
• Experience coordinating schedules or supporting time and attendance processes.
• Experience supporting aquatic programs, lessons, rentals, camps, or on-site recreation events.
Work Skills (e.g., written and verbal communication skills)
• Demonstrated ability to lead student employees in a dynamic, customer-facing environment.
• Experience coordinating logistics, schedules, or staffing in a facility-based operation.
• Strong problem-solving skills in fast-paced, safety-sensitive environments.
Specific Job Knowledge (e.g., knowledge of principles and procedures related to field and area)
• Knowledge of recreation center and aquatic facility operations, including equipment safety and customer service standards.
• Understanding of student development principles and effective practices for supporting student employees.
• Familiarity with aquatics-related risk management, emergency response procedures, and safety protocols.
• Knowledge of recreation management systems, check-in software, or facility scheduling platforms.
• Familiarity with collegiate recreation best practices, including NIRSA standards.
Equipment Knowledge• Familiarity with pool mechanical systems and aquatic facility equipment.
• Familiarity with Daktronics, Colorado Time Systems, or similar aquatic timing and scoreboard systems.
Other• Demonstrated engagement in professional development through conferences, workshops, or professional organizations such as NIRSA.
Physical Requirements and/or Unusual Work Hours:
Working Conditions/Environment: (conditions, if known, which may impact theincumbent working in this position)Environmental conditions: (any unusual/adverse conditions such as exposure to chemicals, noise, illumination, air quality, weather exposure etc.).
a. Work is performed primarily in natatoriums and aquatic facilities and includes regular proximity to pools, water, pool chemicals, humidity, noise, and varying temperatures.
b. Some duties may be performed in outdoor recreation areas and during varying weather conditions.
Physical requirements: (items such as lifting, pushing, pulling, standing or sitting for extended periods of time, manual dexterity, walking etc.)a. Requires the ability to walk, stand, lift up to approximately 45 pounds, and move equipment throughout aquatic facilities, perform routine facility checks, and use standard office and pool-related equipment
Special Message to Applicants:
This position will be available starting June 2026.
Posting Date:02/10/2026Closing Date (11:59pm ET):Salary Posting Information:
This position falls within salaried grade 12 and the range for this position is $47,500-56,900. The final salary will be determined with consideration of several factors including the selected candidate's qualifications, department budget availability, market data, and internal equity.
Salary Band:12Job Classification:exempt
References NeededReferences Needed
Minimum Number of References Needed3Maximum Number of References Needed3
Supplemental QuestionsRequired fields are indicated with an asterisk (*).
- * How did you first hear of this employment opportunity?
- Indeed.com
- Higheredjobs.com
- LinkedIn
- Glassdoor
- Chronicle Vitae
- Academic Keys
- PA CareerLink/JobGateway
- Professional Affiliation/Trade Website
- Diversity Association/Publication Website
- Advertisement in Academic or Professional Publication
- Referred by a current employee
- Referred by a friend, family member, or former employee
- Heard about it at a conference or career fair
- Browsing the Villanova website
- Cabrini University employee
- Other
- * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.
(Open Ended Question) - * An individual associated with a prospective student-athlete is defined as:• Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete's parents or legal guardians, or the prospective student-athlete's coach; and• Such contact is directly/indirectly related to the prospective student-athlete's athletics skills/abilities or for recruitment/enrollment at VU.Examples of individuals associated with a prospect could be any of, but not limited to, the following:• Parents/Legal Guardians • Coaches (high school, college, club) • Personal/Skills Trainers• Relatives • Strength Coach • AdvisorsConsistent with the above definition for what constitutes associated, are you associated with any:• Basketball (men's or women's) prospective student-athletes (grades 9-12) or their parents, relatives or coaches? Y N
- * An individual associated with a prospective student-athlete is defined as:• Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete's parents or legal guardians, or the prospective student-athlete's coach; and• Such contact is directly/indirectly related to the prospective student-athlete's athletics skills/abilities or for recruitment/enrollment at VU.Examples of individuals associated with a prospect could be any of, but not limited to, the following:• Parents/Legal Guardians • Coaches (high school, college, club) • Personal/Skills Trainers• Relatives • Strength Coach • AdvisorsConsistent with the above definition for what constitutes associated, are you associated with any:• Current VU basketball (men's or women's) student-athletes? Y N
Documents needed to complete your application:Required Documents- Resume / Curriculum Vitae
- Cover Letter / Letter of Interest
Optional Documents- Other Document
Equal employment opportunity, including veterans and individuals with disabilities.
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