Villanova UniversityProgramming Coordinator - Fitness & RecreationPosting DetailsDo you have questions about the application process? If so, please refer to the Applicant FAQ's.
Posting Details (Default Section)
Posting Number:20260026SPosition Title:Programming Coordinator - Fitness & RecreationPosition Type:StaffLocation:Villanova, PARecruitment Type:Internal/External ApplicantsWork Schedule:full-time/12-monthsAvg Hours WeekDepartment:775-Athl - IntramuralsPosition Summary:
Why work at Villanova?- Join a mission-driven organization. Since Villanova University's founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
- Villanova has been included among the nation's best colleges and universities. VU's inclusion again in U.S. News & World Report's 2025 "Best Colleges" rankings is another indication of the University's continued prominence and forward momentum.
- Villanova's most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.
The Programming Coordinator - Fitness and Recreation collaborates with Athletics colleagues and campus partners to deliver high-quality personal training, group fitness, and recreation programming that serves a diverse University community. The Coordinator supports the day-to-day coordination, staffing, and delivery of fitness and recreation programs at the Dixon Center and across University facilities, including expanded offerings on the Cabrini Campus.
Villanova's fitness programming includes 40+ weekly group fitness classes and a personal training service model supported by professional staff and part-time instructors. The Coordinator works closely with the Office of Health Promotion, the Office of Student Involvement, and Human Resources to assist with campus-wide fitness and wellness initiatives, while also representing the department at key community engagement events such as Orientation, Student Activities Fairs, and wellness-focused campus programs.
This role ensures programs are well-organized, safe, welcoming, and aligned with departmental standards while fostering community engagement and supporting facility-based operations. Titles of Positions Supervised • Personal Trainers • Group Fitness Instructors
Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been, and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/ Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values.
Duties and Responsibilities:
Fitness and Recreational Program Coordination • Coordinate and implement personal training and group fitness programs in alignment with departmental goals.
• Develop semester-based group fitness class schedules (40+ classes per week).
• Conduct intake meetings and registration processes for new personal training clients.
• Manage program enrollment, participation tracking, and registration using recreation management software.
• Support the ongoing evaluation and enhancement of fitness programming, including class audits, feedback review, and community input.
• Assist with the development and implementation of fitness and recreation programming on the Cabrini Campus.
Community Engagement & Partnerships• Collaborate with campus partners-including Health Promotion, OSI, Human Resources, and Athletics-to support coordinated wellness and fitness initiatives.
• Assist with outreach, event representation, and promotional activities for department programs.
• Participate in campus events such as Orientation, Student Activities Fairs, Parents Resource Fairs, and RA Resource Fairs.
• Support communication and marketing efforts that increase community awareness and participation.
Financial & Program Performance Support• Track participation, enrollment, and program usage to support financial and operational planning.
• Assist with collecting survey data, preparing reports, and documenting program performance.
• Provide data-informed recommendations that support program improvement and sustainability.
Personnel Coordination• Support the recruitment, scheduling, training, and coordination of 5+ Personal Trainers and 20+ Group Fitness Instructors across Villanova and Cabrini.
• Assist with payroll processing and timekeeping accuracy.
• Provide coaching and mentorship to staff to ensure service quality, safety, and professional conduct.
• Conduct regular class audits and provide feedback to instructors.
Operational Support• Provide on-site coordination for fitness programming, special events, and facility rentals.
• Coordinate facility usage and staffing coverage as needed.
• Report custodial, maintenance, or safety issues to appropriate personnel.
• Enforce University and departmental policies and procedures.
Minimum Qualifications:
Formal Education• Bachelor's Degree required, preferably in Recreation Management, Sports Management, or a related field.
• Certification in First Aid, CPR, and AED required (or obtained within a specified period after hire).
Work Experience• 0-2 years of experience in fitness programming, campus recreation, athletics, wellness, or a related field.
• Relevant student employment, internships, or graduate assistantships may count toward experience.
• Experience working in a customer-facing, student-facing, or community-based fitness or recreation environment.
Work Skills (e.g., written and verbal communication skills)
• Strong organizational, interpersonal, and communication skills.
• Ability to manage multiple priorities, maintain attention to detail, and work effectively with diverse groups.
• Ability to collaborate with others and coordinate work across teams.
Specific Job Knowledge (e.g., knowledge of principles and procedures related to field and area)
• Demonstrated interest in fitness and recreation as part of wellness, belonging, and student success.
• Basic knowledge of risk management principles in fitness and recreation environments.
Equipment Knowledge• Proficiency with Microsoft Office and other standard computer applications.
• Familiarity with a variety of fitness and recreation equipment.
Other:• Morning, evening, and weekend hours required based on program schedules.
Preferred Qualifications:
Formal Education- Higher Education preferred
Work Experience- 2+ years in fitness and recreation programming.
- 2+ years in personnel management.
- Experience coordinating or supporting fitness and recreation programs, preferably in a collegiate or campus recreation setting.
- Experience scheduling, supporting, or coordinating part-time, casual, or student fitness staff.
- Experience as a Personal Trainer, Group Fitness Instructor, or similar role.
Physical Requirements and/or Unusual Work Hours:
Working Conditions/Environment: (conditions, if known, which may impact the
incumbent working in this position)
- Work performed in indoor fitness and recreation facilities such as studios, weight rooms, multipurpose spaces, and the Dixon Center.
- Occasional work in outdoor campus recreation spaces, which may involve exposure to varying temperatures, humidity, weather conditions, or noise levels.
- Ability to lift, move, and carry up to 45 lbs of fitness and recreation equipment
- Ability to walk, stand, and move throughout fitness facilities for extended periods.
- Ability to set up and break down fitness class equipment, event materials, or training spaces.
- Ability to perform routine physical tasks associated with class audits, equipment checks, and facility walkthroughs.
Special Message to Applicants:
This position will be available starting June 2026.
Posting Date:02/10/2026Closing Date (11:59pm ET):Salary Posting Information:
This position falls within salaried grade 12 and the range for this position is $47,500-56,900. The final salary will be determined with consideration of several factors including the selected candidate's qualifications, department budget availability, market data, and internal equity.
Salary Band:12Job Classification:exempt
References NeededReferences Needed
Minimum Number of References Needed3Maximum Number of References Needed3
Supplemental QuestionsRequired fields are indicated with an asterisk (*).
- * How did you first hear of this employment opportunity?
- Indeed.com
- Higheredjobs.com
- LinkedIn
- Glassdoor
- Chronicle Vitae
- Academic Keys
- PA CareerLink/JobGateway
- Professional Affiliation/Trade Website
- Diversity Association/Publication Website
- Advertisement in Academic or Professional Publication
- Referred by a current employee
- Referred by a friend, family member, or former employee
- Heard about it at a conference or career fair
- Browsing the Villanova website
- Cabrini University employee
- Other
- * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.
(Open Ended Question) - * An individual associated with a prospective student-athlete is defined as:• Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete's parents or legal guardians, or the prospective student-athlete's coach; and• Such contact is directly/indirectly related to the prospective student-athlete's athletics skills/abilities or for recruitment/enrollment at VU.Examples of individuals associated with a prospect could be any of, but not limited to, the following:• Parents/Legal Guardians • Coaches (high school, college, club) • Personal/Skills Trainers• Relatives • Strength Coach • AdvisorsConsistent with the above definition for what constitutes associated, are you associated with any:• Basketball (men's or women's) prospective student-athletes (grades 9-12) or their parents, relatives or coaches? Y N
- * An individual associated with a prospective student-athlete is defined as:• Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete's parents or legal guardians, or the prospective student-athlete's coach; and• Such contact is directly/indirectly related to the prospective student-athlete's athletics skills/abilities or for recruitment/enrollment at VU.Examples of individuals associated with a prospect could be any of, but not limited to, the following:• Parents/Legal Guardians • Coaches (high school, college, club) • Personal/Skills Trainers• Relatives • Strength Coach • AdvisorsConsistent with the above definition for what constitutes associated, are you associated with any:• Current VU basketball (men's or women's) student-athletes? Y N
Documents needed to complete your application:Required Documents- Resume / Curriculum Vitae
- Cover Letter / Letter of Interest
Optional Documents- Other Document
Equal employment opportunity, including veterans and individuals with disabilities.
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