Job Title: Accounts Payable Clerk FLSA Exemption Status: Non-Exempt Status: Hourly Department: Finance / Accounting Reports To: Accounting Manager Job Summary:The Accounts Payable Clerk (A/P) is responsible for providing financial, clerical and administrative services to ensure efficient, timely and accurate payment of accounts under their control. This role plays a key part in ensuring timely payments and supporting the financial health of the organization. The ideal candidate is detail-oriented, organized and comfortable working in a fast-paced environment. Essential Functions and Responsibilities:
- Review, verify and enter vendor invoices into the accounting system as submitted daily.
- Ensures proper distribution of expenditures to general ledger accounts.
- Matches invoices to purchase orders and receiving records to verify accuracy and follows-up with Purchasing, Central Supply and Warehouse personnel regarding discrepancies.
- Processes invoices for payment, once approvals have been obtained in accordance with company policy and discrepancies resolved.
- Prepares and processes check runs, ACH payments and wire payments.
- Maintains accurate and organized AP files and records.
- Tracks outbound freight and apple freight costs.
- Maintains strong relationships with assigned vendors. Responds to vendor inquires timely and professionally.
- Reconciles vendor statements and resolves billing discrepancies and/or payment issues monthly.
- Reconciles received versus invoiced balance sheet account.
- Assists with month-end close by preparing AP accruals and reports.
- Support internal and external audits by providing necessary documentation.
- Cross-trained with other A/P Clerk.
- Performs other tasks/duties as assigned.
Required Knowledge, Skills and Abilities:
- High School Diploma or GED, Associates or Bachelor's degree in accounting or finance preferred
- 1-3 years Accounts Payable or other accounting experience
- Knowledge of basic bookkeeping and accounting payable principles
- Strong customer service skills, both internal and external
- Regular and reliable attendance required.
- Proficient in Microsoft Office applications including Excel, Outlook, and Word.
- Good organizational skills, strong detail orientation and the ability to meet operational and financial deadlines.
- Excellent team player that is highly motivated and a self-starter.
- Ability to communicate clearly and professionally, both verbally and in writing.
- Knowledge of S2K and AS400 Information System strongly preferred.
- Ability to handle pressures of dealing with priorities that change frequently and have very short time frames.
Working Environment: The work environment characteristics described here are representative of those a teammate encounters while performing the essential functions of this job. Considerable time will be spent working within an office environment. The incumbent will be exposed to long periods of sitting at a desk and working on a computer. Exposure to loud noises from production equipment and moving mechanical parts will also occur. Physical Demands: The physical demands described here are representative of those that must be performed by a teammate to successfully perform the essential functions of this job. While performing the duties of this job, the teammate is regularly required to stand, sit, walk, use hands to type, handle, or feel objects, equipment, or controls; reach with hands and arms; see, talk and /or hear. The teammate frequently is required to stoop, kneel, bend or crouch, and travels up and down stairs. The Accounts Payable Clerk may be required to push, pull and lift up to 10 pounds on a regular basis and up to 50 pounds on an occasional basis. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of teammates under his/her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.
