Trivedi Institute Administrative Support Serves as the primary administrative support to the Director and co-Director of the Trivedi Institute for Space and Global Biomedicine, as well as two Center Directors.
- Manages office workflow for the Institute, including meetings, complex calendaring, travel arrangements, agendas, tracking, and logistics.
- Coordinates communication and scheduling across multiple time zones for national and international collaborators.
- Supports preparation and monitoring of budgets, expenditures, financial transactions, and internal operations documentation.
- Tracks deliverables, milestones, and timelines for major Institute programs, including research initiatives, conferences, workshops, and education programs.
- Plans, organizes, and executes special events including donor engagements, symposia, advisory board meetings, and public outreach events.
- Maintains organizational systems, databases, and project management tools to support efficient Institute operations.
- Provides support for travel, reimbursement, compliance submissions, onboarding of new team members, and vendor coordination.
- Performs other duties as assigned to support the mission of the Institute.
Minimum education level required is an Associate's Degree with a minimum of 5 years of experience in a related position. Requires minimal supervision; work is expected to be performed autonomously. Qualified applicants will follow prescribed procedures but exercises independent judgment in coordinating complex activities. Requires advanced problem-solving skills and the ability to manage sensitive information and high-stakes relationships.
The University of Pittsburgh is an equal opportunity employer / disability / veteran.
Department: Med-Computational and Systems Biology
Campus: Pittsburgh
Minimum Education Level Required: Associate's Degree
Minimum Years of Experience Required: 5
Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.
Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.
Requested Pay Rate: 25.00
Visa Sponsorship Provided: Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume, Cover Letter
Equal employment opportunity, including veterans and individuals with disabilities.
PI281697892
